Award and Post Award Workflow  (AAR, OPCR & ERA)
Performance Progress Report and Federal Financial Report Workflow  (PPR & FFR)
2. Grant Recipient User Manuals
These "How-to" manuals show the step-by-step essentials of using the system. Each manual is in Adobe Acrobat (*.pdf) file format.
Grants Online System Navigation (Updated August 2015)
Grants Online Recipient User Manual (Updated January 2020)
Grants Online Research Performance Progress Report (RPPR) User Guide (Updated June 2019)
3. Grant Recipient Quick Reference Guide
For the instructions available to Grant Recipients when using Grants Online, click here:
Quick Reference Guide -- Grant Recipient (Updated January 2020)
4. EDA Grant Recipient (Grantee) FY 2017 - FY 2020 Webinars
Grantee Overview (Power Point) (December 2017)
Webinar Questions & Answers (Last Updated: April 2020)
Video #1 - Grantee Overview (Recorded November 2017)
Video #2 - Grantee Special Interest Topics (Recorded May 2018)
The following topics are discussed in Video #2:
      a. Performance Progress Reports (PPRs)
      b. Federal Financial Reports (FFRs)
      c. Award Action Request - ASAP Drawdown
      d. Attaching a File in Grants Online
Video #3 - Grantee Special Interest Topics (Recorded May 2019)
The following topics are discussed in Video #3:
      a. Introduction --> timeline 00:00
      b. Closeout --> approximate timeline 06:10
      c. Amendments --> approximate timeline 37:15
      d. Reassignments --> approximate timeline 1:01:00
Video #4 - Grantee Special Interest Topics (Recorded February 2020)
The following topics are discussed in Video #4:
      a. Reading a Grants File --> approximate timeline 10:10
          * Understanding a Task Status
          * Looking at the Workflow History
      b. Submitting a Progress Report -- DON'T FORGET TO INCLUDE THE ATTACHMENT(S)!
            --> approximate timeline 1:26:00
      c. The Closeout Process and Reminders --> approximate timeline 1:21:00
          * Open Award Action Requests (AARs) delay the Closeout Process
          * Check for duplicate tasks and who has them
      d. The **NEW** Grants Online Program Management Office Website --> approximate timeline 1:36:00
      e. Additional Questions & Answers (Time Permitting)
5. Recipient Administrator Reference Guide
For step-by-step instructions associated with tasks performed by the Recipient Administrator,
click here:
Recipient Administrator Task Reference Guide
6. Guidelines -- Username and Password
For username and password guidelines, click here: Username and Password Guidelines
7. Award Action Request Guidance
** NEW ** For the NEW Award Action Request guidance that corresponds to the 2 CFR Part 200 updates,
click here: NEW Award Action Request Guidance
To view Award Action Requests guidance for the pre-2 CFR Part 200 updates,
click here: Award Action Request Guidance
8. Sample Grants Online Notifications
This link provides a list of
sample email messages that are sent to Grant Recipients
from the Grants Online system to provide notificaton
of actions that are pending.
a. New Award Notification - sent to the Authorized Representative who signed the proposal when a new award offer from NOAA is waiting for acceptance.
b. Manage Users Notification - sent to the Recipient Administrator after acceptance of a new award so that the correct Principal Investigator can be associated with the award.
c. Amendment Notification - sent to all Authorized Representatives in the organization when an amendment from NOAA is waiting for acceptance. When one person takes
action on this task, it is removed from the inbox of the other Authorized Representatives.
d. Upcoming
Progress Reports Notification - sent on the 15th of the month - two months
and one month before reports are due - to the
Principal Investigators associated with
the award. If no Principal Investigators have been added to the award via Grants
Online, the notifications will be sent to all Authorized Representatives and
Recipient Administrators for the organization.
e.
Upcoming
Financial Reports Notification -
sent
on the 15th of the month - two months and
one month before reports are due - to the
Business/Financial Representatives.
If no Business/Financial Representatives
have been identified for the organization
via Grants Online, the notifications will
be
sent
to all Authorized Representatives and Recipient
Administrators for the organization.
f.
Progress
Reports Due Notification -
sent on the 2nd of the month after the
reporting period ends to the
Principal Investigators associated with
the award. If no Principal Investigators
have been added to the award via Grants
Online, the notifications will be sent
to all Authorized Representatives and Recipient
Administrators for the organization. If
the report(s) have not been submitted by
the 22nd of the month in which they are
due,
a follow up reminder will be sent.
g.
Financial
Reports Due Notification -
sent
on the 3rd of the month after the reporting
period ends to the
Business/Financial Representatives associated
with the organization. If no Business/Financial
Representatives have been identified for
the organization via Grants Online, the
notifications will be
sent
to all Authorized Representatives and Recipient
Administrators for the organization. If
the report(s) have not been submitted by
the 22nd of the month in which they are
due,
a follow up reminder will be sent.
h.
Delinquent
Financial or Progress Reports Notification -
sent on the 1st of the month after a report
becomes delinquent to all Authorized Representatives,
Principal Investigators (only for delinquent
Progress Reports) and Business/Financial
Representatives (only for delinquent Financial
Reports) associated with the award.
i. Suspension
of Payment Notification -
sent to Authorized Representatives, Principal
Investigators, and Business/Financial
Representatives when NOAA has taken an enforcement
action to
suspend payment on an award or group
of awards for an organization.
j. Closed
Award Notification -
sent to all Authorized Representatives
and Business/FInancial Representatives for the
organization, and to the Principal Investigators
associated with the award, when NOAA
Grants Management closeout actions have been completed
on the award.
9. Organization Profile Change Requests and ASAP Enrollment Guidance
This link provides an explanation of the "One DUNS" policy along with step-by-step
guidance for ASAP enrollment and other Organization Profile Change Requests.
Click here for the guidance document:
Organization Profile Change Requests and ASAP Enrollment
10. Grants Management Division 2010 Workshop Presentations
The following links are presentations from the 2010 Financial Assistance Workshop "GMD Connected - The New Decade":
2010 Workshop Overview Presentation
ARRA Presentation
Award Payment and Closeout Process
Award Review Process
Contract Versus Grant
DOC Ethics Presentation
NEPA Presentation for Recipients
OIG Audits
OIG Recognizing Fraud
Post-Award Presentation
Pre-Award BAA 2010 Presentation
11. Large File Guidance
This link provides information with regard to uploading large files as attachments into Grants Online.
Click here for the guidance document:
Large File Attachment Guidance
12. *** Grants Online-CBS Interface Training: ***
View the June 12th CBS Interface - Grant Recipient Training Webinar on demand.
Download the accompanying document
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Use the toolbar buttons on the video player to:
- Adjust quality (Choose 720p for best quality)
- Adjust player size or set Full Screen
- Navigate between videos in the 5 part playlist
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13. Data Sharing Policy
This link provides guidance on NOAA's Data Sharing Policy for Grants and Cooperative Agreements:
Click here for the Data Sharing Policy document
14. ASAP Control Detail Guidance - NOAA Awards
This link provides guidance on NOAA's Awards that are set up as Control Detail Accounts at ASAP:
Click here for the ASAP Control Detail guidance document.
15. Reminder Notifications for Progress Reports, Financial Reports, and Special Award Conditions in Grants Online
For a quick overview of all report notifications (Advance and Delinquent) see the following spreadsheet:
Grants Online Notification Chart
16. Reassignment
This link provides guidance on how to reassign a task:
Reassignment User Guide