Security Awareness |
|
The Grants
Online Program Management Office takes system
security very seriously. Grants Online is the
official system of records for NOAA, ITA,
MBDA, DOC-OS and NTIA BTOP grants related documents.
Some of the information within
Grants Online is sensitive in nature and is not
releasable to the general public; however Grants Online does not contain PII data. Since the system
must sit outside the NOAA firewall in order to
allow access by recipients, reviewers, and the
general public, we have taken several precautions
to ensure proper system security. However, Grants
Online can only be secure if the personnel who
use it treat security seriously. The information
presented below is intended to make you more
aware of your responsibilities as an authorized
user of Grants Online. |
|
Levels of Security |
• |
Role
Based - Users may only perform functions within
their assigned role(s), e.g. A Budget Officer
may edit and approve or reject a procurement request,
and may view the related application package
documents, but may not do much else. |
• |
Scope Based - Program
Office personnel are limited to viewing applications
submitted to their own Program Office, and to
applications from other Program Offices only
if specifically authorized. |
• |
Document Based -
Original application documents are always locked.
Documents sent through workflow are locked and
remain locked if approved. Signed award actions
cannot be unlocked. |
|
Passwords |
• |
Passwords must contain at least twelve (12) non-blank characters. |
• |
Passwords cannot contain quotation marks. |
• |
A Password must begin with an alphabetic character. |
• |
At least one of the characters must be a number(0-9). |
• |
At least one of the characters must be a special character. The only special characters allowed are the underscore "_", dollar sign "$", and pound sign "#". |
• |
Six of the characters may only occur once in the password. |
• |
Passwords must not contain the user's account name or parts of the user's full name that exceed two consecutive characters. |
• |
Once the password
is successfully modified you will be redirected
to login page to login with the new password. |
• |
Do NOT share your
password with anyone! |
• |
Do NOT
allow anyone to share their password with you. |
|
User Responsibility |
• |
Users are responsible
for their actions. Carelessness, such as leaving
the work area unattended while logged on to Grants
Online can lead to the unauthorized disclosure
of information. |
• |
Report security
breaches to the Grants Online PMO staff or Help
Desk - 301-444-2112. |
• |
As always, you
may be held civilly or criminally liable for
information you divulge that harms an applicant,
recipient, or reviewer. |
|