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1. Process Maps
The following are the process maps for Grants Online. The maps provide a visual of the Grants Online workflow processes.
Competitive Workflow (COMP)
Review Event Workflow (REF & RER)
Universal Workflow (UNI)
Grants Management Workflow (GMD)
Performance Progress Report and Federal Financial Report Workflow (PPR & FFR)
Award and Post Award Workflow (AAR, OPCR & ERA)
Procurement Request Workflow (PR)
Declined Award Workflow (DA)
2. Grants Management User Manuals
These "how-to" manuals provide step-by-step instructions that facilitate completion of essential Grants Online workflow processes. Each manual is in Adobe Acrobat (*.pdf) file format.
System Navigation (Updated August 2015)
Reviewing and Approving Award Files for both New Awards and Continuations
Post a Request for Application (RFA) to Grants.gov (Updated October 2016)
Post a Notice of Funding Opportunity (NOFO) to Grants.gov (Updated October 2016)
RFA Publisher: Amending a Published RFA (Updated July 2019)
Award Closeout Processing (Updated September 2019)
NOTE: The System Navigation, Post a RFA to Grants.gov, Post a NOFO to Grants.gov, and Amending a Published RFA documents were updated in 2015 and 2016. The remaining Grants Management User Manuals will be updated soon.
Although some user interface screens have been modified, the basic functionality remains the same. Please contact the Grants Online Help Desk with any questions.
3. Award Tracking Report Quick Reference Guide/Award Tracking Report Template
The Award Tracking Report Quick Reference Guide provides guidance and instructions on how to generate the Award Tracking Report. Furthermore, the guide provides definitions to the Award Tracking Report columns to provide a clearer understanding to the end user.
Click here for the guide: Award Tracking Report Quick Reference Guide
For the Award Tracking Report template (Excel File), click here: Award Tracking Report Template
4. Award Action Request Guidance
** NEW ** For the NEW Award Action Request guidance that corresponds to the 2 CFR Part 200 updates,
click here: NEW Award Action Request Guidance
To view Award Action Requests guidance for the pre-2 CFR Part 200 updates,
click here: Award Action Request Guidance
5. View Agency Training Manual
This User Guide provides OIG
staff and others with Read-Only access to Grants Online
with instructions for navigating through the system.
Click here for the guide: Grants
Online View Agency Training Manual (Updated July 2014)
6. Organization Profile Change Requests and ASAP Enrollment Guidance
This link provides an explanation of the "One DUNS" policy along with step-by-step
guidance for ASAP enrollment and other Organization Profile Change Requests.
Click here for the guidance document:
Organization Profile Change Requests and ASAP Enrollment
7. Partial Funding Processing Guidance
For Sample Language for the Partial Funding Memo click here: Partial Funding Memo Samples
For a Quick Screen-Shot presentation of the Partial Funding Process click here: Screen Shots - Partial Funding Process
8. Department of Commerce Grants Policy
This link takes you to the DOC website where you can access the Department of Commerce Grants Financial Assistance Standard Terms and Conditions, the DOC Grants Manual, and other DOC grants policy documents.
Click here for the website:
DOC Grants Policy website
9. Guidance for "DO NOT PAY" Functionality
This link provides guidance on "DO NOT PAY" functionality added to Grants Online in Release 4.14.
Click here for the guidance document:
GMD DO_NOT_PAY Grants Online Guidance
10. Reminder Notifications for Progress and Financial Reports in Grants Online
For a quick overview of all report notifications (Advance and Delinquent) see the following spreadsheet:
Grants Online Notification Chart - Progress and Financial Reports
11. Guidance for Federal Staff as Grantee Proxy
This link provides guidance for what tasks can be performed by a Federal Program Officer of behalf of a Grant Recipient:
Guidance for Federal Staff as Grantee Proxy
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