DAO 205-15
HANDBOOK OF PRIVACY ACT ADMINISTRATION
Issued May 14, 1987; Effective May 13, 1987
SECTION 1. PURPOSE.
This Order provides for the issuance and maintenance of the Department
of Commerce Handbook of Privacy Act Administration (the Handbook).
The Handbook prescribes Departmentwide policy, procedures, and responsibilities
for the administration of an effective privacy protection program.
SECTION 2. AUTHORITY.
The Assistant Secretary for Administration is required by 15 CFR 4b.1 to
issue such Orders and directives internal to the Department as are necessary
for full compliance with the Privacy Act of 1974.
SECTION 3. SCOPE.
The Handbook supplements Department rules (15 CFR 4b) by prescribing detailed
policy, procedures, and responsibilities, for implementing the Privacy
Act of 1974, Department rules and guidance from the Office of Management
and Budget.
SECTION 4. STATUS AND APPLICABILITY.
.01 The Handbook shall have the status and effect of a Department Administrative
Order.
.02 Provisions of the Handbook shall apply to all organizational units
of the Department, and shall be followed by employees at all levels.
SECTION 5. ISSUANCE.
.01 The Director, Office of Management and Organization (OMO), is responsible
for the preparation, issuance, and maintenance of the Handbook in accordance
with DAO 200-3, and for interpretation of its policy, procedures, and responsibilities.
The Office of Inspector General will review the Handbook prior to final
approval by the Assistant Secretary for Administration and issuance.
.02 The Handbook will be issued in loose-leaf form for more convenient
updating, or special distribution of selected parts.
.03 Transmittal sheets will accompany all issuances of the Handbook
to identify the material being released and provide other information.
Transmittal sheets will be numbered sequentially so that holders of the
Handbook can verify that all issuances are received and information is
current.
SECTION 6. DISTRIBUTION.
.01 Heads of Departmental of fices and operating units shall submit their
distribution requirements for the Handbook to the Director, OMO in accordance
with instructions that the Director will provide. (NOAA will also
respond for the Administrative Support-Centers.)
.02 All Handbook issuances will be sent to a central of ficial/unit
designated by each organizational unit when responding to paragraph .01,
above. That official/unit wilt be responsible for internal distribution
and control of Handbook issuances to the unit.
SECTION 7. EFFECT ON OTHER ORDERS.
.01 This Order supersedes Department Administrative Order 205-15 of September
7, 1975, as amended.
.02 As the Handbook and later changes are issued, certain DAOs may be
affected. If so, the transmittal sheet accompanying the issuance
will list these DAOs and describe the affects.
SIGNED,
Assistant Secretary for Administration
Office of Primary Interest
Office of Management and Organization
Index Changes.
Add.
Personal Privacy
Protection
205-15
Privacy Act Administration
205-15