The Accounting Operations Division (AOD) provides administrative payment, utilities and accrual processing, including billing if required, for travel/transportation, and services, supplies, and materials acquired through the use of contracts, purchase orders, reimbursable agreements, bankcards and convenience checks. AOD makes payments for all other services, supplies, and materials to support the various NOAA Line/Staff Office programs as well as the Bureau of Industry and Security (BIS) and the Economic Development Administration (EDA) under a separate reimbursable agreement. The Division maintains effective cash and debt management programs which include a billing and collection system for monitoring reimbursable projects to ensure recovery of all costs, and is responsible for the maintenance and control of direct and guaranteed loans and other receivable records. The Division is also responsible for maintaining the Core Financial System (CFS) vendor file.
The Division provides advice to NOAA program managers on fiscal matters and provides financial information and analyses on matters of concern to NOAA managers and administrative staff. The Division supports the NOAA Finance Office in new financial program initiatives, requirements studies and special projects relating to financial payments, travel systems and payment program issues.
AOD consolidates operational financial and the Field finance units data to prepare reports required by the Department, including the monthly Prompt Payment Act Report, EFT Report, Accelerated Payment Report and the Erroneous Payment Report. The division completes the annual Certification of Obligations process.
Director, Accounting Operations Division
Phone: (301) 444-2778
Eastern Operations - Commercial Payments Branch
The Contracts and Purchases Branch processes NOAA, BIS and EDA purchase orders, telephone and utility orders, contracts, leases, training, gasoline credit cards, SF-1221 foreign disbursement entries, and foreign payments. This includes one-time purchase orders, advance payment orders, recurring and non-recurring orders, blanket purchase orders and bankcards. The Branch prepares and distributes Form 1099s to all individuals and businesses receiving miscellaneous income from NOAA. The Branch is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions (accruals, deobligations) and other related requirements. It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents.
The Branch completes Treasury payment certification schedules, coordinates Treasury payment cancellations within AOD and processes Bank Card invoice transactions for reconciliation. The Branch also coordinates and performs prior year recovery research for NOAA line/staff offices as well as EDA and BIS.
Chief, Commercial Payments Branch
Eastern Operations - Travel, Vendor Support and Government Branch
The Travel, Vendor Support and Government Branch processes grants, travel, transportation, employee reimbursement, IPACs, intra-governmental and vendor documents for payment for NOAA, BIS and EDA. This includes travel advances and vouchers and the centrally billed travel accounts for NOAA, BIS and EDA. The Branch also processes transactions related to gifts from donors who pay for official government travel. The Branch is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions, and other related requirements. It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents. The Group maintains the CBS vendor and customer files.
Chief, Travel and Government Branch
Phone: (301) 444-2146
The Receivables Branch maintains effective cash and debt management programs, including (1) providing debt servicing and monitoring for all of NOAA's direct and guaranteed loan programs; (2) providing debt servicing for NMFS and BIS Civil Monetary Penalty (CMP) programs and NMFS Inspection and Collection Billing Module; (3) preparing bills for collection for all other miscellaneous receivables; (4) preparing the quarterly Treasury Report on Receivables (TROR) for all NOAA and BIS entities/appropriations. The Branch follows up on outstanding receivables and records deposits into the Core Financial System (CFS). It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents. The Branch also has sole responsibility for all of NOAA's, BIS' and EDA’s delinquent debt that is referred to the Department of the Treasury for cross-servicing.
Chief, Receivables Branch
Phone: (301) 444-2169
The Reimbursables Branch provides administrative and accounting support for all NOAA, BIS, and EDA reimbursable agreements, including (1) agreement reviews, (2) data analysis, data entry and approvals in accounting systems, (3) billings and collections, (4) reconciliations and adjustments based on NOAA and DOC business rules and appropriation law. The branch also runs the WIP bill process monthly. The organization utilizes the appropriate modules of the Core Financial System in the processing of the financial documents. The branch maintains debt management activities, in accordance with the Debt Collections Improvement Act.
Sun Green, Reimbursable Branch
Phone: (301) 444-2140
Western Operations Branch
The Western Operations Branch makes payments for travel and transportation, services, supplies and materials to support NOAA Line Office programs. The organization is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions, and maintaining adequate financial internal controls. The organization provides employees with permanent change of station relocation guidance and coordinates with the employee and contractors on the transfer of employees’ household goods, temporary storage, temporary quarters, home sale/purchase and tax reporting. The Branch sends Form W-2s to serviced employees who receive taxable income from a permanent change of station. The organization utilizes the appropriate modules of the Core Financial System in the processing of the financial documents.
Chief, Western Operations Branch
Phone: (206) 526-6041