The Accounting Operations Division (AOD) provides administrative payment and accrual processing, including billing if required, for travel/transportation, and services, supplies, and materials acquired through the use of contracts, purchase orders, reimbursable agreements, bankcards and convenience checks. AOD makes payments for all other services, supplies, and materials to support the various NOAA Line/Staff Office programs as well as the Bureau of Industry and Security (BIS) under a separate reimbursable agreement. The Division maintains effective cash and debt management programs which include a billing and collection system for monitoring reimbursable projects to ensure recovery of all costs, and is responsible for the maintenance and control of direct and guaranteed loans and other receivable records. The Division is also responsible for maintaining the Core Financial System (CFS) vendor file for the Washington, D.C. metropolitan area.
Director, Accounting Operations Division
Phone: (301) 444-2778
Eastern Operations - Commercial Payments Branch
The Contracts and Purchases Branch processes NOAA and BIS purchase orders, telephone and utility orders, contracts, leases, training, gasoline credit cards, SF-1221 foreign disbursement entries, and foreign payments. This includes one-time purchase orders, advance payment orders, recurring and non-recurring orders, blanket purchase orders and bankcards. The Branch prepares and distributes Form 1099s to all individuals and businesses receiving miscellaneous income from NOAA. The Branch is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions (accruals, deobligations), and other related requirements. It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents.
Chief, Commercial Payments Branch
Eastern Operations - Travel and Government Branch
The Travel and Government Branch processes grants, travel, transportation, employee reimbursement, IPACs and intra-governmental documents for payment for NOAA and BIS offices located in the Washington D.C. metropolitan Area. This includes travel advances and vouchers, permanent change of station payments and the centrally billed travel accounts for most of NOAA. The Branch also processes transactions related to gifts from donors who pay for official government travel. The Branch is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions (accruals, deobligations), and other related requirements. It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents. The Branch sends Form W-2s to serviced employees who receive taxable income from a permanent change of station.
Chief, Travel and Government Branch
Phone: (301) 444-2146
The Receivables Branch maintains effective cash and debt management programs, including (1) monitoring and billing for reimbursable projects to ensure accurate obligations and collections; (2) providing debt servicing and monitoring for all of NOAA's direct and guaranteed loan programs; (3) providing debt servicing for NMFS and BIS Civil Monetary Penalty (CMP) programs and NMFS Inspection and Collection Billing Module; (4) preparing bills for collection for all other miscellaneous receivables; (5) preparing the quarterly Treasury Report on Receivables (TROR) for all NOAA and BIS entities/appropriations. The Branch follows up on outstanding receivables and records deposits into the Core Financial System (CFS). It utilizes the appropriate modules of the Core Financial System (CFS) in the processing of the financial documents. The Branch also has sole responsibility for all of NOAA's and BIS' delinquent debt that is referred to the Department of the Treasury for cross-servicing.
Chief, Receivables Branch
Certification and Systems Support Branch
The Certification and Systems Support Group coordinates Commerce Business System (CBS) upgrades and implementation of additional modules in AOD. The Group also coordinates and resolves outstanding CBS operating issues in AOD. The Group completes Treasury payment certification schedules. The Group consolidates data for AOD and the Field finance units to prepare reports required by the Department, including the monthly Prompt Payment Act Report, EFT Report and the Erroneous Payment Report. The Group maintains the CBS vendor file. The Group is responsible for coordinating Treasury payment cancellations within AOD. The Group coordinates and performs prior year recovery research for AOD and the Field finance units for submission to the DOC Office of Financial Management. The Group completes the annual Certification of Obligations and processes BankCard invoice transactions for reconciliation. The Group coordinates and compiles Activity Based Costing data for AOD and the Field finance units.
Chief, Certification and Systems Support Branch
Western Operations Branch
The Western Operations Branch makes payments for travel and transportation, services, supplies and materials to support NOAA Line Office programs and the Bureau of Industry and Security (BIS). The organization is responsible for compliance with the Prompt Payment Act, partial payments, interest payments, voucher examination, voucher auditing, accounting functions, and maintaining adequate financial internal controls. The organization provides employees with permanent change of station relocation guidance and coordinates with the employee and contractors on the transfer of employees household goods, temporary storage, temporary quarters, home sale/purchase and tax reporting. The Branch sends Form W-2s to serviced employees who receive taxable income from a permanent change of station. The organization provides advice to NOAA program managers on fiscal matters and provides financial information and analyses on matters of concern to NOAA managers and administrative staff. The organization supports the NOAA Finance Office in new financial program initiatives, requirements studies and special projects relating to financial payments, travel systems and payment program issues. The organization utilizes the appropriate modules of the Core Financial System in the processing of the financial documents.
Chief, Western Operations Branch
Phone: (301) 444-2105