CBS Summary Level Transfers
[CBS Detail Labor Adjustments & Summary Level Transfers User Guide]
Summary Level Transfers (SLT) are used to transfer cost dollars and hours across funds, organizations, projects, etc. Transfers may be from one ACCS to another ACCS, one ACCS to multiple ACCS', or multiple ACCS' to one ACCS.
The SLT process applies transfers at the summary level, not at the document level (as with transactions entered by Finance on PM006) and not at the individual employee level (as would be the case with detailed labor adjustments). The CBS SLT process replaced FIMA cost adjustments.
Three methods exist for users to submit SLT transactions to Finance. User access and the nature of the transactions determine which method is appropriate.
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Submission of SLT forms is the process initially deployed with CBS and is available to all users. Users who don't have access to the SLT screens may use this method when the number of lines is under 20.
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Entry via STDG005 screen must be used by those FMC personnel with access to that screen.
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Spreadsheet interface screen, STDG022, now accommodates a spreadsheet, saved in the comma-delimited format (i.e., file extension .csv). Each SLT user has access to interface their own spreadsheet. The spreadsheet must be in the prescribed format and must be saved in the comma delimited format.
No matter which method is used, the Finance Office will perform the final approval. Finance will check that no business rules have been violated. (Click here to view/print the business rules in Adobe Acrobat format.) Upon approval, the SLT is posted to the trial table within CBS and is normally available in the Data Warehouse the next business day. Any questions on the SLT process should be directed to Nancy Eadie on (301) 444-2755.
Click here to access the CBS Detail Labor Adjustments & Summary Level Transfers User Guide.
Submission of SLT Forms
To request an SLT via this method, users should complete an SLT form and obtain applicable signatures for approval. The SLT form and instructions are available below. This approved form must be submitted to the Finance Office in Germantown. Email approvals are acceptable. The form may be attached to the email.
The Finance Office will enter the SLT data into CBS. After SLT data is entered and passes all applicable edits, it will be sent to another level within Finance for approval/disapproval. If disapproved, the transfer can be amended and re-submitted for approval.
The following documentation is available in Adobe Acrobat format for viewing online or printing:
Entry via STDG005 Screen
For those users who have access to the STDG005 Two Side Transfer Entry Screen, they should enter their transactions on that screen. Once they have verified that the data passes all applicable edits, they should request that Finance approve the batch. Finance will review the batch, and if appropriate, approve it. If a batch is disapproved, the user can amend the batch and re-submit it for approval.
The following documentation is available in Adobe Acrobat format for viewing online or printing:
Spreadsheet Interface Submission via STDG022: Comma Delimited File Format
The STDG022 - Summary Level Transfer Interface screen allows a pre-described spreadsheet file saved as a comma delimited (i.e., .csv) file to be loaded and processed. The comma delimited file consists of three parts: a header record, detail records, and a trailer record.
Once users have interfaced the SLT data and verified that it passes system edits and the appropriate NOAA Business Rules, they should request Finance to approve the batch. Finance will review the batch, and as appropriate, either approve or disapprove it. If a batch is disapproved, the user can amend the batch and re-submit it for approval.
The following documentation is available in Adobe Acrobat format for viewing online or printing:
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Click here for the Abbreviated Instructions for the SLT Interface Process
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Click here for the Checklist for the SLT Interface Process
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Click here for the Standing Operating Procedure for the SLT Interface Process
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Click here for the Comma Delimited File Layout
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To download sample spreadsheets in Excel (.xls):
Click here to download a small sample spreadsheet
Click here to download a large sample spreadsheet
