I.  FY 2009 Year End Unmatched Cost Reports

                                FY 2008 Year End Unmatched Cost Reports

                                FY 2007 Year End Unmatched Cost Reports   
                                

                     II.  New Reimbursable Policy, Procedures,     
                                 And Reports (Effective 7-01-2007)

a. Reimbursable Policy
    i.  Chapter 10 of Finance Handbook: REIMBURSABLES (PDF format)                      
    ii.  Appendix A – Legal Authorities that Allow Receipt of Funds by DOC (PDF Format)
     iii. Appendix B – NOAA Recommended Reimbursable Training (PDF format)            
    iv. Appendix C – NOAA Reimbursable Agreement Cover Sheet and Generic  
         Reimbursable Agreement Format.                                                             
         Document in Adobe Acrobat (PDF format)                                                                
         Document in Microsoft Word (DOC format)                                                          
         Form in Adobe Acrobat (PDF format)                                                                         
         Form in Microsoft Word (DOC format)

b. Reimbursable Standard Operating Procedures                                           
         Document in Adobe Acrobat (PDF format).

c. Reimbursable BPR Training (Power Point Presentation)                           
         Document in Adobe Acrobat (PDF format).

d. New Reimbursable Reports and Queries
    i.  CFS Reimbursable Quick Report Documentation                                    
        QR0059 RADG002 Data Query                                                                       
        QR0061 UCO Query
        QR0062 Reimbursable Agreements w/o Customer Order
        QR0068 Summary of Unmatched Costs                                                            
        Document in Adobe Acrobat (PDF format).
    ii. Reimbursable Data Warehouse Report Documentation                               
        RA502D Reimbursable Agreement Summary Report 
        RA503D Reimbursable Project Summary Report
        RA504D Reimbursable Unmatched Report
        RA505D RA Allotment to UCO Comparison                                              
        Document in Adobe Acrobat (PDF format).                                                                          
    iii.Discoverer RA-Detail Workbook                                                                        
        Document in Adobe Acrobat (PDF format)

e.    Frequently Asked Questions

f.     Reimbursable BPR Working Group Meeting Minutes

III.  Reimbursable Advisories

• RA Advisory 2009-01 - Carryover Time Line 

• RA Advisory 2008-01 - Updated Cover Sheet 

• RA Advisory 2007-03 - Carryover Time Line 

• RA Advisory 2007-02  

• RA Advisory 2007-01 

• RA Advisory 2006-02  

• RA Advisory 2006-01  

                              IV.  Reimbursable Forms and Instructions  

Documentation listed above and below have been stored primarily in a Portable Document Format (PDF) and require Acrobat Reader to view/print.  Click on the following for a free download: WWW.ADOBE.COM   

                                           CBS Project/Task Codes Request Form

CBS Project/Task Codes Request Form

Use the CBS Project/Task Code Request Form to make any changes to your Project or Task codes. Use this form to request a new code, deactivate a code or change a code's title.

                                            Allotment UCO Request Form

Allotment UCO Request Form

The Reimbursable Project Allotment /UCO Request Form has been developed for use in submitting a request for the Finance Office to establish an unfilled customer order (UCO) and request an allotment for a reimbursable project. This Form should be submitted for all reimbursable projects; those supported by reimbursable agreements and billed based on costs incurred (either in advance or in the following accounting period) as well as those that may not be supported by reimbursable agreements and are billed on a fixed fee basis (e.g., sales, civil monetary penalties, or other special projects).

Form in Adobe Acrobat (PDF format).
Form in Microsoft Word (DOC format).                                                                         Instruction in Adobe Acrobat (PDF format)                                                                                       Instructions in Microsoft Word (DOC format). 

                                               Customer Profile Form                                         

Customer Profile Form

The purpose of this form is to provide customer and contact information for those customers and contacts which need to be established in the Bureau of Industry and Security (BIS) and National Oceanic and Atmospheric Administration (NOAA) customer database in the Core Financial System.

Form in Adobe Acrobat (PDF format).
Form in Microsoft Word (DOC format).
Instructions in Adobe Acrobat (PDF format).
Instructions in Microsoft Word (DOC format).

                                                 Carryover Certification Form

Carryover Certification Form

The Carryover Certification Form is used to calculate and certify final carryover amounts only  for  Reimbursable Sales/Fixed Fee (RSFF) projects without advances (Fund code 97)and with multi-year formal agreements. It should be completed and submitted to the Line or Staff  Office reimbursable contact once final fiscal year end funding balances are available. They will review and submit the requests to Finance.  Finance will verify carryover amounts and submit the request to NOAA Budget for the carryover allotment.

Form in Adobe Acrobat (PDF format).
Form in Microsoft Word (DOC format).
Instructions in Adobe Acrobat (PDF format).
Instructions in Microsoft Word (DOC format).  

V. Documentation

a. New Procedures for Line Office Users

b. New Procedures for Finance Office Users

c. Power Point Presentations

d. Reimbursable Agreements User Guide

For assistance with Reimbursables, please contact

Client Services at 301-427-1023.