PM054 Reverse Estimate Accrual Transaction Screen

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I. Overview of PM054 Reverse Estimate Accrual Transaction Screen for No Match and 2 Way Match Documents.

A. The Reverse Estimate Accrual Transaction Screen reverses the estimate accrual and voids the shell invoice.

• To reverse an estimate accrual type Y in the Reverse Trans Flag field and select the EA number that needs to be reversed.

 

• A warning box saying this will cancel the invoice shell and do you want to continue will appear. Type Y to continue and the shell will no longer be available for processing or N to quit the transaction.

II. Overview of processing estimate accruals for 3 Way Match Documents.

 

A. Processing a PM030 Receiving Ticket Transaction for an estimate accrual.

• Enter the receiving document (CD-404-EF Receiving Copy, Memo, Email) into the PM030 Receiving Ticket Transaction Screen with the estimated amount and approve.

B. Processing quantity based invoices with an estimate accrual posted on the PM030.

• Invoice for full quantity and approve.

• Invoice for full quantity, reduce unit price, and approve.

• Invoice for full quantity, greater unit price but within tolerance, and approve. (If the unit price is not within tolerance an error message will display)

• Invoice for less quantity, copy line item, update the quantity, and delete the line item to create the sub-invoice. To de-obligate the remaining quantity change the unit price to zero dollars and approve the invoice.

• Invoice for less quantity, copy line item, update the quantity, and delete line item to create the sub-invoice. When the second invoice is received, update the information on the sub-invoice and approve.

• Invoice for allowable tolerance and approve.

• Invoice that exceeds the allowable tolerance must be reduced to the allowable tolerance and process a change order for the amount over tolerance.

C. Processing dollar based invoices with an estimate accrual posted on the PM030.

 

• Invoice for total dollar amount and approve.

• Invoice for less dollar amount and approve. A warning message displays, select Y to continue. This re-establishes the funds to undelivered orders.

• Invoice for less dollar amount, copy line item, update the amount, and delete the line item to create the sub-invoice. When second invoice is received, update the information on the sub-invoice and approve.

• Invoice for less dollar amount, copy line item, update the amount, and delete the line item to create the sub-invoice. To de-obligate the remaining amount change the unit price to zero dollars and approve the sub-invoice. This will re-establish the funds to undelivered orders and a change order to de-obligate the funds needs to be completed.

• Invoice for allowable tolerance and approve.

• Invoice that exceeds the allowable tolerance must be reduced to the allowable tolerance and process change order for the over tolerance amount.

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