PM050 Estimate Accrual Transaction Screen

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I. Overview of PM050 Estimate Accrual Transaction Screen for No Match Documents.

A. Control Block of the PM050.

• The invoice number field is optional. When this field is entered with a value it will populate the PM003 shell invoice with that value. If nothing is entered a value of SHELL EA:ESTIMATE ACCRUAL # is populated in the PM003 shell invoice.

 

• The source reference field for no match estimate accruals is mandatory.

• The system sends a warning message if the user enters a duplicate combination of the invoice number, source reference, vendor number, and vendor ID.

 

• The same invoice type and item type combination that is used for entering no match invoice in the PM003 Vendor Invoice Transaction Screen must be used when entering the PM050.

 

• The source reference field for certain documents is used to send document numbers to FIMA. Please refer to your Data Element Table.

B. Detail Block of the PM050.

• Always start with 1 for the item number. The system can handle up to 999 line items.

 

• The item type cannot be changed on the PM003 Vendor Invoice Transaction Screen. It is important to have the correct item type, invoice type combination for the CFS-FIMA Interface.

 

• The RI field is used to distinguish between quantity based documents and dollar based documents. If Q is select for quantity based you must enter the accrued today amount and the unit price. If D is select for dollar based you only enter the dollar amount in the accrued today field.

NOTE: The only time a no match invoice will be dollar based is if there is an estimated accrual for that invoice transaction. When entering a no match invoice in the PM003 Vendor Invoice Transaction Screen the RI field defaults to Q and cannot be overridden.

C. Page 2 of the PM050 Estimate Accrual Transaction Screen.

• For each item enter the multiple distribution line (MDL) number starting with 1 and percentage amount for each MDL.

 

• Enter the fiscal year and ACCS for each item and MDL until the total block shows a total of 100%.

II. Overview of PM050 Estimate Accrual Transaction Screen for 2 Way Match Documents.

A. Control Block of the PM050.

• The All Items field is used as a quick way of accruing all items off the obligation. If Y is selected all items will automatically display in the detail block. If an item is not to be accrued the user can delete that item from the detail block. If N is selected the user must enter all of the detailed information for each item that is being accrued.

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• The invoice number field is optional. When this field is entered with a value it will populate the PM003 shell invoice with that value. I nothing is entered a value of SHELL PO:OBLIGATION # is populated in the PM003 shell invoice.

 

• The document source must be OBLIG. There is a list of values for the document type and number fields or the user can enter the document type and document number. Once the document type and number fields have been entered the remaining fields are automatically populated from the obligation information.

B. Detail Block of the PM050.

• If the All Items field was entered as Y all of the line items will appear in the detail block. The user only has to enter the accrued today field and if the percentage for the MDL is the same as the obligation the user can approve the PM050 without going to the second page.

C. Page 2 of the PM050 Estimate Accrual Transaction Screen.

• If the percentage of the MDL to be applied is different than the obligation percentage enter the percent or the accrued quantity for quantity based document and for dollar based documents enter the percent or the accrued amount.