PM006 Advise of Correction Transaction Screen
I. Overview of PM006 Advice of Correction Transaction Screen
A. Control Block of the PM006.
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•Enter the Bureau Code, GL End Date, and the Invoice Type for the paid invoice transaction that needs to be corrected.
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•The user needs to enter the Invoice Number or the AP Trans No to select the invoice transaction that needs to be corrected.
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•Once an invoice transaction has been selected in the control block, the PM006 Advice of Correction Transaction must be completed before another advice of correction can be done for that invoice transaction. An error message of Error: An unapproved AP Correction Transaction exists for this invoice will display.
NOTE: The only exception to this is for Purchase Card transactions that are interfaced into the PM006 Advice of Correction Screen. Each line item of a Purchase Card invoice creates a new PM006 transaction with the approval set to N.
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•Select the item number(s) from the invoice that need to be corrected.
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•Enter a brief description of the reason for the correction.
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•The Chg field is used to indicate that a change has been recorded on Page 2 of the PM006.
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•The Apr field is used to indicate the approval routing for the PM006 transaction for matched invoices. The user must update the User Define Field (UDF) to the employee number in which the PM006 transaction should be routed. The person that the transaction was routed to must approve the transaction on the WF002 Documents Requiring Approval Screen.
C. Page 2 of the PM006 Advice of Correction Transaction Screen.
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•For each item the old account distribution is displayed at the top of the page. This information cannot be updated.
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•The new account distribution displays the old information to be updated. Only changes to the ACCS, Qty, and the Unit Price can be made.
NOTE: If an item needs to be corrected to more than one ACCS, the quantity and unit price of all MDL's must total to the amount of the old account distribution for the line item.
