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This page provides links to several documents which comprise the detailed design analysis of the automated accounts payable open document conversion. The automated account payable open document conversion is part of a larger effort to establish CFS as the accounting system of record by the beginning of the 2003 federal government fiscal year.
Process Flow for the Program Modules
Shown below are links to Word Perfect documents which describe the major steps required to perform the automated accounts payable open document conversion. These steps are illustrated in Figure above. (Click here to see a larger version)
1.1. Create Copy of CFS Production. A copy of CFS Production is created by the CAMS Systems Support Branch. The copy is subsequently referred to as "Copy of CFS Production". The Copy of CFS Production will remain accessible for research on historical documents. No program module is associated with this step.
1.2. Clean CFS Production. The Clean CFS Production Program Module identifies the processes required to prepare the new CFS Production environment for the automated accounts payable open document conversion. The new CFS Production is referred to as "CFS Production 2003". CFS Production 2003 will be populated with information from the automated accounts payable open document program modules. (process1.pdf)
2. Prepare FIMA ACTDOC for Open Document Conversion. The Prepare FIMA ACTDOC for Open Document Conversion Program Module extracts the FIMA open documents identified for conversion to the CONVERT ACTDOC and CONVERT ACTDOC ACCOUNT tables. The Program Module will also convert the FIMA ACTDOC accounting codes values to the corresponding CFS ACCS values and validate the converted ACCS values in CFS. (process2.pdf)
3. Compare FIMA ACTDOC and CFS Production. The Compare FIMA ACTDOC and CFS Production Program Module reconciles CFS documents in CONVERT ACTDOC with accounts payable document detail information in the Copy of CFS Production. The Program Module will flag documents in CONVERT ACTDOC as reconciled or unreconciled. For reconciled and unreconciled documents, the corresponding vendor information will be populated in Convert ACTDOC. (process3.pdf)
4. Identify Vendors for Non-CFS Documents. The Identify Vendors for Non-CFS Documents Program Module will attempt to identify a vendor for Non-CFS documents using the NOAA Payment System 2000 Master Transaction and Vendor Files. The Identify Vendors for Non-CFS Documents Program Module will produce a log file and error report. The log file displays statistics of the Program Module, while the error report identifies documents that could not be linked to a valid CFS vendor. Documents that cannot be linked to a valid CFS vendor will not be included in the automated accounts payable open document conversion. (process4.pdf)
5. Extract A/P Documents From Copy of CFS Production. The Extract A/P Documents From Copy of CFS Production Program Module identifies the CFS Transaction Screen and CFS General Ledger data for reconciled documents and copies the CFS data to CFS Production 2003. [Reconciled documents were identified in the Compare FIMA ACTDOC and CFS Production Program Module.] The Extract A/P Documents From Copy of CFS Production Program Module will produce a log file and error report. The log file displays statistics of the extract, while the error report identifies reconciled documents that encounter problems during the Program Module. (process5.pdf)
6. Convert Non-CFS Undelivered Orders and Accruals. The Convert Non-CFS Undelivered Orders and Accruals Program Module will convert unreconciled CFS documents and Non-CFS documents from CONVERT ACTDOC to CFS Production 2003. Reconciled CFS documents were copied into CFS Production 2003 during the Extract A/P Documents From Copy of CFS Production Program Module. The Convert Non-CFS Undelivered Orders and Accruals Program Module will produce a log file and error report. The log file displays statistics of the conversion, while the error report identifies which documents were not converted and provides a detailed explanation. (process6.pdf)
7. Extract CFS Production A/R, Budget, and Grant Information. The Extract CFS Production A/R, Budget, and Grant Information Program Module performs three distinct functions. First, the Program Module identifies the Accounts Receivable CFS General Ledger data in the Copy of CFS Production and copies the data to CFS Production 2003. Second, the Program Module identifies the Budget CFS General Ledger data in the Copy of CFS Production and copies the data to CFS Production 2003. Finally, the Program Module identifies the Grants Transaction Screen and Grants CFS General Ledger data in the Copy of CFS Production and copies the data to CFS Production 2003. (process7.pdf)
8. Conversion DSCR. The Conversion DSCR allows individuals to compare FIMA-CFS conversion information with existing FIMA document information. (process8.pdf)
