NAO 205-14

ATTACHMENT 2- COMPLETION OF FORM CD-244, FREEDOM OF INFORMATION
ACT REQUEST AND ACTION RECORD

a. Item 1 - DOC/FOIA Facility

Completed by the NOAA FOIA Officer upon receipt of the request.

b. Item 2 - Request Number

Completed by the NOAA FOIA Officer upon receipt of the request.

c. Item 3 - Name, Address, (Phone) of Requester

Completed by the NOAA FOIA Officer upon receipt of the request.

d. Item 4 - Description of Records Requested

Completed by the NOAA FOIA Officer upon receipt of the request.

e. Item 5 - Request Received

Completed by the NOAA FOIA Officer upon receipt of the request.

f. Item 6 - Request Returned

Completed by action office if FOIA request is misassigned or misdirected.

g. Item 7 - Request Fulfilled by Facility

Completed by action office after the FOIA request has been answered.

h. Item 8 - Action Assigned

Completed by the NOAA FOIA Officer.

i. Item 9 - Due Date

Completed by the NOAA FOIA Officer. This due date shall allow the action office 10 working days to answer the request as specified in the FOIA.

j. Item 10 - Comments or Instructions

Completed by the NOAA FOIA Officer. This section will list special routing instructions or indicate exactly what documents need to be returned to the Freedom of Information Office.

k. Item 11 - Received in Action Office

Completed by action office upon receipt of the request.

l. Item 12 - Fee Provisions

Completed by action office upon receipt of the request.
1. NOAA shall comply with the following DOC FOIA fee regulations:

• (a) Charges are to be made according to attachment 2 of this Order. There is no charge for processing FOIA requests of $20 or less. Requesters must authorize all fees before the FOIA request is processed.
• (b) If estimated costs exceed the authorized amount specified in the request, or if costs exceed $250, the NOAA official considering the request will inform the requester of the estimated cost and that prepayment will be required before searching or copying of records is begun.
• (c) FOIA responses shall clearly indicate costs to the requester and request that payment be made by check or money order payable to the Treasury of the United States. If the requester mails the payment to the action office, notify the NOAA FOIA Officer when payment is received. This requirement is for NOAA and DOC reporting purposes. Payments shall be sent to the following address: NOAA Freedom of Information Officer (OA332), National Oceanic and Atmospheric Administration, 6010 Executive Boulevard, Room 714, WSC-5, Rockville, Maryland 20852.

m. Item 13 - Tolling of Time Provisions

Completed by action office upon receipt of the request.

n. Item 14 - Initial Determination

Completed by action office authorizing official.
1. If an authorized official proposes to deny a request for information, he/she must coordinate the proposed denial with the NOAA FOIA Officer. After coordination, the determining official shall send a signed letter to the requester that includes the following:

• (a) the specific exemptions which support the reasons for denial and explain why they apply;
• (b) a statement explaining why a portion of the information is being provided when another portion is not (in the case of a partial denial);
• (c) a statement of the right to appeal to the Assistant General Counsel for Administration, DOC, within thirty (30) days of the receipt of the denial; and
• (d) a statement that the appeal shall include a copy of the original request, the initial denial, requester's reasons why the records shall be made available, and reasons why the initial denial is believed to be in error.

2. Send copies of this signed denial letter along with the original request to the NOAA FOIA Officer and the Office of General Counsel.

o. Item 15 - Collectible Costs per Fee Schedule

Completed by action office after all processing costs have been calculated.

p. Item 16 - Non-collectible Costs

Completed by action office.

q. Item 17 - Action Office

Completed by action office after all work has been completed and before forwarding notification to the NOAA FOIA Officer.