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NAO
204-38
LOCAL TRAVEL FOR NOAA EMPLOYEES IN
THE WASHINGTON, D. C. METROPOLITAN AREA
Effective
02/18/92
NOAA Circular 92-03
TO: All NOAA Employees in the Washington, D.C. Metropolitan
Area
SECTION
1. PURPOSE.
This
Order establishes policy and responsibilities for
employees of the National Oceanic and Atmospheric
Administration (NOAA) located in the Washington, D.
C., Metropolitan Area who submit claims for local travel
for official business. The Attachment to this Order
establishes a table of ONE-WAY mileages for this purpose.
This Order eliminates the need to record odometer readings
on privately owned vehicles (POV) when used for official
purposes and when submitting the request for reimbursement
for local travel on the Form SF-1164, Claim for Reimbursement
for Expenditures on Official Business.
SECTION
2. SCOPE.
The
provisions of this Order apply to all NOAA organizational
units in the Washington, D. C. Metropolitan Area that
have employees submitting claims for local travel for
official business.
SECTION
3. RESPONSIBILITIES.
Updating
Table. In order that the Attachment to this Order
can be revised accordingly, the Office of Administration
(OA) should be notified in writing when repeated trips
are made between certain points and the locations are
not included in the attached table.
SECTION
4. POLICY/PROCEDURES.
.01 Computation
of Commuting Costs. Employees must
bear the expense of travel and related costs between
their residence and their actual work site.
a. When an employee performs official local travel
to an alternate work site, or to a location within
the metropolitan area outside (surrounding) the limits
of the official duty station (ODS), only the travel
costs exceeding the normal daily commuting costs shall
be reimbursed, not to exceed travel costs from the
actual work site to the alternate work site. If an
employee normally commutes to the ODS by car pool,
the employee's normal commuting expenses shall be considered
those expenses saved by not commuting with the car
pool.
b. Total travel costs will be reimbursed without a
deduction when an employee performs official local
travel outside the limits of the ODS on days which
are non-work days at the ODS.
c. No reimbursement shall be allowed for travel costs
between the employee's residence and actual work site
for overtime work on non-regular work days, or when
employees are called back from their residence for
overtime work on regular work days.
d. When an employee travels to the location of his/her
ODS on regular or non-regular work days, but is directed
to report to a location other than the actual work
site, only the travel costs exceeding his/her daily
normal commuting costs shall be reimbursed, not to
exceed travel costs from the actual work site to the
alternate work site.
.02 Use
of Table. The Attachment to this Order, the
table of ONE-WAY mileages, is to be used for computation
of distances from one point to another for local travel
performed in POV's for official business when submitting
the claim for reimbursement on the Form SF-1164. Claims
for mileage to destinations not listed on the table
must include the odometer readings by the most direct
route when submitting the Form SF-1164 to the Imprest
Fund Cashier. Note that the new table attached reflects
one-way mileage, whereas the previous table reflected
round trip mileages.
.03 Justification
for Use of POV. General Services
Administration (GSA) Interagency Motor Pool vehicles,
scheduled shuttle runs, and the Metro should be used
to the maximum extent possible before POV use is considered.
If a GSA vehicle is not available, a statement to that
effect must be shown on the Form SF-1164.
SECTION
5. EFFECT ON OTHER ISSUANCES.
This Order supersedes NOAA Directives Manual (NDM)
42-27, Revised Mileage Table for Local Travel, NDM
42-38, Travel Advances and Imprest Fund Reimbursement
for Travel Expenses, and NOAA Circular 81-89, all dated
September 17, 1981.
SIGNED,
Director, Office of Administration
Attachment
Office of Primary Interest:
Office of Administration
Information Systems and Finance Office
Finance Services Division (OA11)
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