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Administrative Management and Executive Secretariat

 

NAO 204-38

LOCAL TRAVEL FOR NOAA EMPLOYEES IN THE WASHINGTON, D. C. METROPOLITAN AREA

Effective 02/18/92

NOAA Circular 92-03
TO: All NOAA Employees in the Washington, D.C. Metropolitan Area

SECTION 1. PURPOSE.

This Order establishes policy and responsibilities for employees of the National Oceanic and Atmospheric Administration (NOAA) located in the Washington, D. C., Metropolitan Area who submit claims for local travel for official business. The Attachment to this Order establishes a table of ONE-WAY mileages for this purpose. This Order eliminates the need to record odometer readings on privately owned vehicles (POV) when used for official purposes and when submitting the request for reimbursement for local travel on the Form SF-1164, Claim for Reimbursement for Expenditures on Official Business.

SECTION 2. SCOPE.

The provisions of this Order apply to all NOAA organizational units in the Washington, D. C. Metropolitan Area that have employees submitting claims for local travel for official business.

SECTION 3. RESPONSIBILITIES.

Updating Table. In order that the Attachment to this Order can be revised accordingly, the Office of Administration (OA) should be notified in writing when repeated trips are made between certain points and the locations are not included in the attached table.

SECTION 4. POLICY/PROCEDURES.

.01 Computation of Commuting Costs. Employees must bear the expense of travel and related costs between their residence and their actual work site.

a. When an employee performs official local travel to an alternate work site, or to a location within the metropolitan area outside (surrounding) the limits of the official duty station (ODS), only the travel costs exceeding the normal daily commuting costs shall be reimbursed, not to exceed travel costs from the actual work site to the alternate work site. If an employee normally commutes to the ODS by car pool, the employee's normal commuting expenses shall be considered those expenses saved by not commuting with the car pool.

b. Total travel costs will be reimbursed without a deduction when an employee performs official local travel outside the limits of the ODS on days which are non-work days at the ODS.

c. No reimbursement shall be allowed for travel costs between the employee's residence and actual work site for overtime work on non-regular work days, or when employees are called back from their residence for overtime work on regular work days.

d. When an employee travels to the location of his/her ODS on regular or non-regular work days, but is directed to report to a location other than the actual work site, only the travel costs exceeding his/her daily normal commuting costs shall be reimbursed, not to exceed travel costs from the actual work site to the alternate work site.

.02 Use of Table. The Attachment to this Order, the table of ONE-WAY mileages, is to be used for computation of distances from one point to another for local travel performed in POV's for official business when submitting the claim for reimbursement on the Form SF-1164. Claims for mileage to destinations not listed on the table must include the odometer readings by the most direct route when submitting the Form SF-1164 to the Imprest Fund Cashier. Note that the new table attached reflects one-way mileage, whereas the previous table reflected round trip mileages.

.03 Justification for Use of POV. General Services Administration (GSA) Interagency Motor Pool vehicles, scheduled shuttle runs, and the Metro should be used to the maximum extent possible before POV use is considered. If a GSA vehicle is not available, a statement to that effect must be shown on the Form SF-1164.

SECTION 5. EFFECT ON OTHER ISSUANCES.

This Order supersedes NOAA Directives Manual (NDM) 42-27, Revised Mileage Table for Local Travel, NDM 42-38, Travel Advances and Imprest Fund Reimbursement for Travel Expenses, and NOAA Circular 81-89, all dated September 17, 1981.

SIGNED,
Director, Office of Administration

Attachment

Office of Primary Interest:
   Office of Administration
   Information Systems and Finance Office
   Finance Services Division (OA11)

 


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Last Updated: September 26, 2005 8:53 AM