Facility Services

IT Services



The IRC Facilities Management Branch is responsible for ensuring the buildings, building service equipment, and common areas are properly maintained at the lowest possible cost which will allow for the most efficient and effective work environment. The services include minor, major, and emergency repairs, predictive and preventive maintenance, and scheduled replacement to the following:

Occupants shall not make any repairs, modifications, renovations, or changes to any building service equipment, component or system, furnishings, grounds, landscaping, or other items listed above without written approval from the Facilities Management Branch.

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Cafeteria: The IRC Cafeteria provides exemplary and nutritious food at a reasonable cost. The cafeteria serves a wide variety of food choices for breakfast and lunch. Food and beverage service for meetings and receptions may be supplied by the cafeteria. The cafeteria is open from 7am to 2pm, Monday through Friday. An ATM machine is located in the cafeteria for your use.

Concessions: The Concessions/vending machines are managed by the Hawaii Department of Human Services, Vocational Rehabilitation and Services for the Blind, under the Randolph Sheppard Act. The vending machines are located in the main cafeteria and throughout the facility in the pantries.

Pantries: The pantries will be cleaned and maintained on a regular basis by the IRC with the exception of the interior of the refrigerators. Occupants are expected care for interiors of the refrigerator in their areas and their own dishes.

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Reservations and Special Events:

The IRC conference/training rooms and auditoriums are available to all NOAA Line Offices on a first come, first served basis. The reservation needs to be made on the IRC Google Calendar in advance. Rooms are configurable (u-shape, rectangular, classroom, etc.) to meet the meeting needs. Line Office owned rooms and equipment are not covered or managed by the IRC FMB.

The IRC conference/training rooms and auditorium are available to other outside personnel only for official meetings and special events that are related to the NOAA mission and programs. These requests have to be sponsored by an IRC Line Office and approved by the IRC Site Manager.

For any events scheduled after hours or with 20 or more attendees, a Plan of Action/Checklist form needs to be completed. Any event needing support for HVAC, security or lighting services needs to have a request filled out as well. These forms can be found on the IRC intranet website. Note: there will be charges to your line office for these support services if your event is after regular business hours, holidays, or on a weekend.


Most of our conference and training rooms are equipped with the following standard resources, however, for other AV and teleconference equipment you must submit a work request.

  • Telephone
  • Conference Phone
  • Video Screen

Download IRC Meeting Rooms Map

IRC Conference Room Inventory (Main Facility – Bldg. 176)

Flr Rm# Name Capacity Max
Classification VTC
1 1192 Kona
12 30 Common Yes



1198 Kona
8 19 Common No Leslie
1 1243 Library 8 17 Common No



1260 Library 6 13 Common No Leslie
1 1377 Classroom 40 64 Common No



1511 Pre-Function
8 Common No  Leslie
1 1564 Ko‘olau
60 86 Common Yes


1 1567 Pu‘uloa 197 Common No Leslie
1 1651 Computer
Training Lab
16 36 Common Yes Leslie
1 1653 Training
40 49 Common Yes  Leslie
1 1720 Training
32 49 PIRO
No Patrick
1 1761 Ko‘olau
16 26 Common No Leslie
1 1823 Ko‘olau
16 26 Common Yes  Leslie
1 1893 Ko‘olau
16 26 Common No  Leslie
1 1954 Ko‘olau
16 25 OLE
No  Larry Li
2 2192 Kona
12 26 Common No  Leslie
2 2198 Kona
8 19 Common No  Leslie
2 2410 Malanai
20 Common No  Leslie
2 2441 Ho‘olua
No Patrick
2 2442 Ho‘olua
20 49 Common Yes  Leslie
2 2545 Malanai
18 38 Common Yes  Leslie
2 2761 ‘Akau
Na Leo
16 26 Common No  Leslie
2 2823 Ko‘olau
16 33 Common No  Leslie
2 2893 Ko‘olau
16 27 Common No  Leslie
3 3366 Ready
10 34 IRC
No  Leslie
3 3528 Malanai
18 38 Common Yes  Leslie
3 3573 Conference 12 38 NWS PTWC
No Miwako
3 3602 Hikina
10 27 Common No Leslie

The Line Office that requests the room is responsible for any damage. Some events may occur in the evenings or on weekends, therefore it is important that rooms are left clean and in order at the close of each activity. Please do not remove audio visual equipment (LCD, microphones, etc) or chairs from any conference room. After your event, please be sure to turn off all equipment you’ve used and return the room to its original configuration.  In addition, please remove all garbage from the room and be sure to clean the touch screens if you’ve used them. (Janitors are not allowed to touch equipment therefore it is the users responsibility to clean it.)


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The IRC is a NOAA-owned campus, specifically designed to be energy efficient and environmentally sensitive. The IRC Facilities Management Staff is responsible for ensuring that necessary repairs to the facilities and information technology plant are completed as timely as possible to minimize impact on operations and to maintain the facility as a modern state-of-the-art laboratory and office facility. Therefore, Line Offices shall engage the FMB for all phases of project planning, design, construction, and management. Construction or renovation of existing office spaces and workstations, or any common areas must be approved as part of the overall IRC Campus Management Board review process. (See IT Plant Operations for more regarding what IT portions fall under construction management guidelines.)

The construction program is responsible for the delivery of small and large capital, repair, renovation, grounds, and utility projects. Projects that require funding in excess of $2,500 are defined as a major project and must be approved by the IRC Campus Management Board. Projects under $2,500 are performed as routine/minor work, unless the changes are determined to alter campus space or design standards.

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The IRC offers high-volume multi-function network copy, print, fax, and scan machines in each Copy Room. Copy Rooms are also located in each building on every floor for your convenience. The machines offer the latest in digital imaging technology to provide you with high resolution black & white and color copies.

Use of networked machines in lieu of desktop printers and non-networked devices is in compliance with the Department of Commerce policies.


Your common access card (CAC) shall be used to log into the machines. Print Jobs will not process until a CAC is used to log into the machine.

For special work, such as poster printing, laminating, stationery, business cards, electronic publishing, and graphics work, such as door signs, tent cards, etc. please contact your graphics specialist or your servicing federal graphics provider.

How To Order Copy Supplies:

We have had several inquiries regarding ordering copy machine supplies/service per the DLA contract.  Per the contract, consumables, with the exception of paper, are included in NOAA's agreement with DLA.

How to order routine supplies for your Xerox copy machines:

How to order emergency supplies for your Xerox copy machines:

How to set up a service call for your Xerox copy machine if it malfunctions:

Please remember to follow the DOC guidelines in copying:

The DOC regulation on copying provides the following guidelines:  5,000 copies of one sheet or 25,000 copies in aggregate.  Copies which exceed these limits are print jobs. Click here to learn more


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Custodial services are provided on a scheduled basis to all areas of the IRC to include offices, labs, and common areas. Routine Cleaning such as rubbish and recycle removal; sweeping, mopping, and vacuuming floors; general dusting; and spot cleaning is conducted Monday through Friday. Special Cleaning or projects such as carpet extraction, stripping and waxing floors, and cleaning light fixtures and windows are conducted periodically throughout the year.

The IRC custodial service will utilize green cleaning products and methods to reduce the use of harmful chemicals and improve the working environment.

In an effort to reduce noise during the main working hours, the custodial service will perform vacuuming and other noisier activities before 7AM and after 5PM. Due to security concerns, OLE and IT will be serviced between the hours of 8AM and 9AM.

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The Facility Management Branch (FMB) will support the IRC Emergency Management Program by providing space and emergency operations management in support of IRC Emergency Operations. Each Line Office, if deemed necessary has their own Continuity of Operations (COOP) Plan.

Services include:

The FMB shall ensure that alarms, signals, and other methods of communication are in working order and effective, periodic tests of the system shall be conducted without an actual evacuation. Prior notification on such tests shall be provided to all occupants so that they will become familiar with the methods of notifications.

The FMB along with the Security Office and Designated Official shall evaluate the plan to ensure that it is adequate to protect NOAA IRC personnel and assets.


The Designated Official or designated alternate shall authorize the implementation of the OEP, SIP, Evacuation, and Fire Drill by notifying the Security Office. The Security Office shall notify the occupants to evacuate or Shelter-In-Place Plan through a variety of communication methods to include an audible alarm.

Upon receiving notification, the FMB will support the implementation of the IRC Emergency Operations Plans and assist in establishing the Command Center or alternate Command Center.


Emergency Point of Contact:

Aaron Kaneao Acting Site Manager
Sr. Facilities Manager
After Hours
Bill Putre Safety and Security 808-725-6213
After Hours
Ian Chun IT Manager 808-725-6201
Diane Kuderik Sr. Budget Analyst 808-725-6221
Leslie Kiriakos Project Administrator 808-725-6230
Donna Mae Katsura Service Desk Manager/Hotline 808-725-6224
Brad Eddinger DMS/Warehouse 808-725-6226
After Hours

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National Oceanic and Atmospheric Administration (NOAA) Inouye Regional Center (IRC) is committed to:

The IRC Environmental Services include:


Contact (808) 725-6213 to request for environmental service, which includes environmental management, evaluation, operational assessment, operational recommendation, and technical support.


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The Facilities Management Branch (FMB) manages the Fitness Center and is responsible for maintaining the operation of its equipment and machines as well as the scheduling of the multipurpose room. The FMB is also responsible for providing supplies for patrons to wipe down the fitness equipment and machines after each usage.

The IRC Fitness Center is open from 6am to 6pm to help you achieve and maintain a healthy lifestyle through exercise. The fitness center offers:

Before starting any exercise program please consult your medical professional. Use of the Fitness Center is at your own risk.

The Fitness Center is only available to IRC contractors and employees and entry is through your CAC card. Fitness Center users are responsible to wipe the equipment/machine after use. Please report equipment that is broken to FMB.

Lockers are provided for daytime use only, no overnight storage allowed.

Contact FMB at xt 6212 to reserve / schedule the multipurpose exercise room.


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Grounds services ensure aesthetically pleasing, environmentally compliant, and safe surroundings. Grounds services include the maintenance of:

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Health and wellness services are anticipated to begin in the second quarter of FY 15. More information will be forth-coming.

IRC Health Center
Location: Room 1540
Phone: 808-725-6244

Wellness Exam Room
Location: Room 1591

Call 911 for Emergencies.


The IRC in partnership with the Office of Marine and Aviation Operations (OMAO) is very pleased to announce the opening of the IRC Health Clinic. The clinic, which is located in room 1540 next to the workout room, will provide a number of helpful medical services to IRC staff including first aid care, CPR classes, medical consultations, respiratory fit testing, physical exams, and PPD (TB) skin tests (for official duties only). It will be staffed by Public Health Service Officers from the NOAA ships while they are in port at the IRC.  The officers sail quite a bit and will need to balance their time in the clinic along with other duties so please check the schedule at the clinic for availability.

For now, the best way to contact the officers and the clinic is to send an email to  The officers will be able to communicate with you via e-mail while they are underway.  When they are in the clinic, they can be reached at (808) 725-6244.   Please dial 911 for emergencies.

Special thanks to the OMAO Medical Staff for making this possible.

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The IRC Facilities Management Branch provides inbound and outbound mail services with the assistance of the United States Postal Service (USPS) at the Honolulu International Airport Post Office. All basic mail supplies such as envelopes and small boxes will be available at each mail room. The IRC Mail Center will carry a larger assortment of supplies. Please take all packages larger than an Express Envelope to the Mail Center (Room 1043) for processing/shipping. For special crating and packing services please see “Warehouse Support Services”

Mail Center
Location: Room 1043
Phone: 725-6229
Hours of operation: 7 AM – 4 PM

Employees are allowed to send work-related mail with the proper postage from the IRC. However, use of Government supplies for personal mail is prohibited under penalty of the law.


Regular Outgoing Mail: The IRC FMB collects all regular outgoing mail from the common mail rooms throughout the IRC by 9 AM. Regular mail is picked up daily at the IRC by the USPS for processing. Individual Occupant metering accounts will be established by each Line Office.

Incoming Regular Mail: After being screened, x-rayed, and quarantined if necessary, the U.S. Post Office will deliver all NOAA incoming mail to the IRC Mail Center. The IRC Mail Center will then distribute regular Line Office mail items to all common mail rooms following arrival at the IRC.

Receipt of Certified Mail: Certified mail to an individual will be delivered to the IRC via regular Postal Service routing.  The IRC Mail Center will then give the addressee a notification of the certified mail arrival in the daily regular mail.  The certified mail will remain in the Mail Center until picked up and signed for by the addressee or authorized representative(s).

Courier Mail (Incoming and Outgoing): Courier mail such as Fed-Ex, DHL, and UPS will be delivered to the IRC Mail Center by the courier. Courier packages will be held at the IRC Mail Center and will also require addressee or an authorized representative to sign for package(s) upon pickup.  For outgoing courier shipments, there are individual courier mail boxes at each copy/mail room and the IRC Mail Center.

Inter-Office mail: Inter-Office mail must be deposited in the designated “outbox” in the mail room for redistribution. Pick-up is by noon and delivery is by 4 PM the same day.

USPS Mailing Address:
Attn: Department/Division/Room #/Name
1845 Wasp Blvd., Bldg 176
Honolulu, HI 96818

Special Services

Certified Mail: This service should be used when tracking is needed but protection or control is not required. Certified mail provides the sender a record of mailing and receipt by the post office of delivery. Obtain a PS Form 3800 from the IRC Mail Center, complete and retain the receipt, attach the certified sticker to the envelope to be mailed and return to the Mail Center for processing.

Registered Mail: This service provides added protection for valuables or important mail. It is receipted by a postal representative when it is mailed and accounted for each time it changes hands as it travels to its final destination. It is transported in sealed, locked containers and if lost, can be traced. Registered mail is more expensive than certified mail and should be used only if extra security and protection is required. Obtain PS Form 3806 from USPS location. Complete and retain the receipt, attach the “registered” sticker to the envelope to be mailed, and deliver to any USPS location for processing.

Return Receipt: This service can be used when proof of delivery is required by the sender for certified and registered mail. Obtain a return receipt card (PS Form 3811) from the Mail Center, complete the card and attach it to the mail piece.

Federal Express Ground Service: A Federal Express drop box is located in the IRC Mail Center and in the mail rooms.  FedEx Ground items requiring immediate pickup must have a pickup scheduled with FedEx Ground and be dropped off at the Mail Center.

Overnight and International Express Service: These services should be used for time sensitive items where additional cost is clearly required to meet agency needs. Items for overnight courier pickup must be in the common mail rooms by 9 AM or the Mail Center by 10 AM for same day pickup.

USPS Express Mail, FedEx, UPS and DHL: Air bills can be obtained from each mail room. All air bills should be completely filled out (address, return address, phone numbers of both sender and recipient, account number, and appropriation number). All express items are the sole responsibility of the sender.

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The Facility Management Branch (FMB) provides utilities (water, wastewater and electricity), maintenance and repair, telephone and data lines to the piers (including small boat piers) in support of the Port Captain and ship operations.

The NOAA Port Captain has the lead responsibility for procuring pier and ship services through the Navy or third-party vendors. FMB would assist the NOAA Port Captain and Ship Operations as needed.

Normal work hours are 7:00 AM to 4:00 PM, Monday through Friday, excluding holidays.

After work hours are 4:01 PM to 6:59 AM, Monday through Friday, and all hours Saturday, Sunday and holidays (additional service costs will apply).

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The Facilities Management Branch (FMB) provides office furniture and/or personal property moving service when employees are relocating within the IRC.

The Information Technology Branch (ITB) will turn on services at your new office and turn off services at your previous location.


Please fill in the IRC FMB Maintenance Request Form for assistance with your furniture and/or property moving services. For “larger” office moves an outside contractor may be procured to accomplish the work.  There may be costs incurred to the line office for the move.


The IRC Facilities Management Branch provides moving services to the Defense Re-utilization and Marketing Office (DRMO) or General Services Administration (GSA) for final processing.


To remove excess/surplus personal property from offices in the IRC, click Personal Property Forms. A copy of the completed CD-50, Personal Property Control form, must accompany the excess/surplus property. All available identifying information should be provided on the CD-50 to include the acquisition cost, description, serial number, and bar code number.

This service is provided to remove the property from the IRC. The Occupant Property Custodian (808) 725-6225 is still responsible for ensuring all DOC and NOAA policies and regulations are followed.

Please note that safes must be reset to factory settings, classified documents removed, and the appropriate security database records updated before they are reported as surplus.


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Wood, metal, and electronics shops are available in Building 130 for use by trained and certified personnel. The shops and equipment are common use to all Occupants and are provided for the performance of official duties only. Occupants must provide their own consumables (e.g. wood, metal, hardware, etc) for use in the Shop. Shop hours are from 6:00 AM to 6:00 PM. After hours use should be coordinated with FMB.

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Space Management: The Facilities Management Branch (FMB) is responsible for and provides:

Furnishing Management: The FMB is responsible for and provides:

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The Facilities Management Branch (FMB) provides warehouse support services or activities involved in storing material for future use or shipment, including but limited to warehouse functions such as:

The Contractor will:

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Waste Management Services: The Facilities Management Branch (FMB) has Common Output Level Standard (COLS) for refuse collection and recycling services through Naval Facilities Engineering Command, Hawai’i (NAVFAC HI). All dumpsters shall be emptied on an optimized schedule where pickups are scheduled at the minimum number that will prevent dumpster overflow. NAVFAC HI shall provide normal scheduled refuse collection and provide minimum sanitary standards for COL2. The definition of COL2 is “A qualified recycling program has been developed and implemented. All commodities that generate a positive net benefit are recycled. Local, state, and federal goals and requirements are met.”

Additionally, FMB provides the transfer of marketable items to the servicing Defense Reutilization Management Office (DRMO) through the third party logistics provider or Contractor. See also Personal Property Management – Excessing Personal Property.

Recycling Services: We endeavor to recycle as much as we can.

The following items are accepted at the Navy Recycle Center and must be clean and free of labels:

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The network systems consists of the local area network (LAN), Wireless Local Area Network (WLAN), campus edge network, Wide Area Network (WAN), University of Hawaii (UH) Service Delivery Point (SDP), and campus boundary devices. The goal of the network system is to provide transport services from desktop to the mission servers, internet, NOAA field offices, and corporate NOAA networks. Security devices such as VPN and firewalls will be the responsibility of the individual Occupants. Services are sub-divided into the following categories.

Local Area Network: The IRC provides one local area network (LAN) per “head.” If additional ports are needed for a work station, please contact the Information Technology Branch (ITB).

Wireless LAN is available campus-wide.

Wide Area Network: The IRC provides wide area network (WAN) connections as allocated by the IT working group.

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IT Plant Operation care for all the equipment and ancillaries of the IT Plant interconnecting the work areas and data center (server room(s) in B130 and MF), Intermediate Distribution Frames (IDF), Main Distribution Frame (MDF), pathways, and cabling. This IT Plant Operations is further subdivided into the following services.

Technical Power and Cooling: The technical power and cooling consists of the Computer Room Air Conditioners (CRAC), Fan Coil Units (FCU), Power Distribution Units (PDU), Telecommunications Grounding Bus Bar (TGBB) and Power Bars (PB). The goal of these systems is to provide a robust power and cooling infrastructure for the various NOAA computer systems.

Building Backbone Plant: The building backbone plant consists of the pathways and cabling throughout each building that support the backbone connections from IDF to MDF on campus.

Horizontal Plant: The horizontal plant consists of the pathways and cabling from the IDF and Data Center to the end user access point, either a wall outlet, ceiling outlet, desktop outlet, or floor outlet. Includes required cross connects to complete circuit.

Outside Plant (OSP): The outside plant consists of the pathway and cabling (copper and fiber) throughout the IRC campus that is not inside of the building. For example, the assembly of conduit called a duct bank which allow for communications circuits. ITB provides an outside plant fiber optic or copper connection to a IRC demarcation point in the MDF including required cross connections to a complete circuit to OSP.

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Telecommunications Spaces Service provides a flexible, standards-based (e.g. TIA-569, TIA-942) telecommunications infrastructure that will provide layer 0 infrastructure for the next 15-20 years. The following telecommunication spaces are available.

Equipment Storage Room: The equipment storage room is available as temporary storage as Occupants work on equipment in the setup area and data center. Items may be stored for no longer than 6 weeks. Building 130 Warehouse should be used for longer term IT storage.

Equipment Setup Area: The equipment setup area will have nine benches with ready access to the data center. Users should be actively working on equipment kept in the equipment setup area. Equipment setup area is not to be used for production mode or storage. All production equipment shall be moved to the data center cabinets.

Data Center: The data center is meant for production equipment. Each cabinet is standard with dual 208v and 120V supply. Every effort will be made to optimize cabinet spaces. ITB will manage the cabinet spaces with input from the IRC Information Technology Function Group (ITFG).

RF Antenna Farm and Antenna Mount: Limited RF antenna mount locations are available at the IRC. The use of the RF farm is subject to ITB approval based on the RF requirement, RE analysis, and licensing. The work request for RF farm space should be followed by a deployment package with proper documentation. Deployment package may include any subsequent tests and verifications, cut over schedules and plan, safety and EMI studies.

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Includes the campus voice over IP (VoIP) phones, common space projectors, display screens, and video teleconferencing equipment (VTC) and associated controller equipment. Also includes support to the media brief room/media production studio and exhibits. The IRC IT ITB will maintain the exhibit systems, but not manage, migrate, produce or update the content. The goal of the multi-media systems is to leverage an enterprise system to provide economies of scale to all occupants.

Digital Voice (VoIP): Voice systems provide business telephone handsets with voice mail. Call distribution models are programmed based on occupant needs.

Analog POTS: Supports emergency telephone use during events where traditional digital circuits are not available. Also used to support legacy FAX machines.

Audio/Visual: Audio/Visual services include projectors, screens and conference phones which may be used by signing up for conference facilities. Occupant IT staff is responsible for assisting end users with utilizing end point devices.

Video Teleconferencing: VTC systems are provided in common space conference areas and mobile carts.

Exhibit Systems and Media Production/Briefing Room: Exhibit systems drive the active displays of NOAA missions to visitors to the campus. These are computer systems that provide the interactive displays in the main atrium area of the building. The IRC ITB will maintain the exhibit systems, but not manage, migrate, produce or update the content. The media room systems may be used by occupants to produce or hold public briefings. The IRC ITB will maintain the media systems, but not manage, migrate, produce or update the content. Content may not be stored on these systems.

Community Access Televisions (CATV): CATV is provided through the A/V video distribution system. Oceanic Cable is a typical service vendor for CATV services that the IRC ITB will distribute throughout the campus.

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