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1. Process Maps
The following process maps assist users in following the Grants Online workflow processes.
Award and Post Award Workflow  (AAR, OPCR & ERA)
Performance Progress Report and Federal Financial Report Workflow  (PPR & FFR)

2. Grant Recipient User Manuals
These "How-to" manuals show the step-by-step essentials of using the system. Each manual is in Adobe Acrobat (*.pdf) file format.

Grants Online System Navigation (Updated August 2015)
Grants Online Recipients User Manual (Updated July 2017)
Performance Progress Reports (Updated August 2016)
Federal Financial Reports (Updated April 2009)

NOTE: All manuals are in the process of being updated. Please check back periodically for updated content.

3. Grant Recipients' Quick Reference Guide
For the instructions available to Grant Recipients when using Grants Online, click here: Quick Reference Guide -- Grant Recipients (Updated July 2017)

4. EDA Grant Recipients FY 2017 Webinars (May 11, & August 10, 2017)
Power Point Slides (updated August 2017)
Video (Recorded May 2017)
The August 2017 video recording will be uploaded soon.
Questions and Answers (updated August 2017)

5. Recipient Administrator Reference Guide
For step-by-step instructions associated with tasks performed by the Recipient Administrator, click here: Recipient Administrator Task Reference Guide

6. Guidelines -- Username and Password
For username and password guidelines, click here: Username and Password Guidelines

7. Award Action Request Guidance
** NEW ** For the NEW Award Action Request guidance that corresponds to the 2 CFR Part 200 updates, click here: NEW Award Action Request Guidance

To view Award Action Requests guidance for the pre-2 CFR Part 200 updates, click here: Award Action Request Guidance

8. Sample Grants Online Notifications
This link provides a list of sample email messages that are sent to Grant Recipients from the Grants Online system to provide notificaton of actions that are pending.

a. New Award Notification - sent to the Authorized Representative who signed the proposal when a new award offer from NOAA is waiting for acceptance.

b. Manage Users Notification - sent to the Recipient Administrator after acceptance of a new award so that the correct Principal Investigator can be associated with the award.

c. Amendment Notification - sent to all Authorized Representatives in the organization when an amendment from NOAA is waiting for acceptance. When one person takes action on this task, it is removed from the inbox of the other Authorized Representatives.

d. Upcoming Progress Reports Notification - sent on the 15th of the month - two months and one month before reports are due - to the Principal Investigators associated with the award. If no Principal Investigators have been added to the award via Grants Online, the notifications will be sent to all Authorized Representatives and Recipient Administrators for the organization.

e. Upcoming Financial Reports Notification - sent on the 15th of the month - two months and one month before reports are due - to the Business/Financial Represenatives. If no Business/Financial Representatives have been identified for the organization via Grants Online, the notifications will be sent to all Authorized Representatives and Recipient Administrators for the organization.

f. Progress Reports Due Notification - sent on the 2nd of the month after the reporting period ends to the Principal Investigators associated with the award. If no Principal Investigators have been added to the award via Grants Online, the notifications will be sent to all Authorized Representatives and Recipient Administrators for the organization. If the report(s) have not been submitted by the 22nd of the month in which they are due, a follow up reminder will be sent.

g. Financial Reports Due Notification - sent on the 3rd of the month after the reporting period ends to the Business/Financial Representatives associated with the organization. If no Business/Financial Representatives have been identified for the organization via Grants Online, the notifications will be sent to all Authorized Representatives and Recipient Administrators for the organization. If the report(s) have not been submitted by the 22nd of the month in which they are due, a follow up reminder will be sent.

h. Delinquent Financial or Progress Reports Notification - sent on the 1st of the month after a report becomes delinquent to all Authorized Representatives, Principal Investigators (only for delinquent Progress Reports) and Business/Financial Representatives (only for delinquent Financial Reports) associated with the award.

i. Suspension of Payment Notification - sent to Authorized Representatives, Principal Investigators, and Business/Financial Representatives when NOAA has taken an enforcement action to suspend payment on an award or group of awards for an organization.

j. Closed Award Notification - sent to all Authorized Representatives and Business/FInancial Representatives for the organization, and to the Principal Investigators associated with the award, when NOAA Grants Management closeout actions have been completed on the award.

9. Organization Profile Change Requests and ASAP Enrollment Guidance
This link provides an explanation of the "One DUNS" policy along with step-by-step guidance for ASAP enrollment and other Organization Profile Change Requests.
Click here for the guidance document: Organization Profile Change Requests and ASAP Enrollment

10. Grants Management Division 2010 Workshop Presentations
The following links are presentations from the 2010 Financial Assistance Workshop "GMD Connected - The New Decade":
2010 Workshop Overview Presentation
ARRA Presentation
Award Payment and Closeout Process
Award Review Process
Contract Versus Grant
DOC Ethics Presentation
NEPA Presentation for Recipients
OIG Audits
OIG Recognizing Fraud
Post-Award Presentation
Pre-Award BAA 2010 Presentation

11. Large File Guidance
This link provides information with regard to uploading large files as attachments into Grants Online.
Click here for the guidance document: Large File Attachment Guidance

12. *** Grants Online-CBS Interface Training: ***

View the June 12th CBS Interface - Grant Recipient Training Webinar on demand.

Download the accompanying document

Use the toolbar buttons on the video player to:
  • Adjust quality (Choose 720p for best quality)
  • Adjust player size or set Full Screen
  • Navigate between videos in the 5 part playlist


13. Data Sharing Policy
This link provides guidance on NOAA's Data Sharing Policy for Grants and Cooperative Agreements:
Click here for the Data Sharing Policy document

14. ASAP Control Detail Guidance - NOAA Awards
This link provides guidance on NOAA's Awards that are set up as Control Detail Accounts at ASAP:
Click here for the ASAP Control Detail guidance document.

15. Reminder Notifications for Progress Reports, Financial Reports, and Special Award Conditions in Grants Online
For a quick overview of all report notifications (Advance and Delinquent) see the following spreadsheet:
Grants Online Notification Chart


 
Link to NOAA Homepage Link to DOC Homepage

National Oceanic & Atmospheric Administration (NOAA)
U.S. Department of Commerce
Updated: 
September 20, 2017 4:45 PM
http://www.noaa.gov