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Federal Program Officer Training Resources

1. Process Maps (Updated March2013)
The following are the process maps for Grants Online. These maps will assist users in following the workflow process in Grants Online.

Competitive Workflow

Universal Workflow
Renegotiation Workflow
GMD Workflow
Performance Progress Report and Federal Financial Report Workflow
Award and Post Award Workflow
Procurement Request Workflow
AAR Workflow - Grantees
Declined Award Workflow

2. Grants Online FPO User Manuals
These "How-to" manuals show the step-by-step essentials of using the system. Each manual is in Adobe Acrobat (*.pdf) file format, except for the Competitive Application Processing manual which is in MS Word (*.doc) file format.

1. System Navigation (Last Updated Jan 2008)
2. Universal RFA Creation (Last Updated May 2005)

3. Universal Application Processing (Last Updated Dec 2007)
4. Competitive RFA Creation (Last Updated Feb 2008)
5. Competitive Application Processing (Last Updated Dec 2007)
6. Post Award Processing (Last Updated May 2005)

UPDATED NOTE: These manuals are based upon initial functionality built into Grants Online. They are not being updated at this time with any system enhancements. Please rely on Process Maps and Quick Reference Guides for most current processes and functionality.

3. Award Tracking Report Quick Reference Guide/Award Tracking Report Template
The Award Tracking Report Quick Reference Guide provides guidance and instructions on how to generate the Award Tracking Report. Furthermore, the guide provides definitions to the Award Tracking Report columns to provide a clearer understanding to the end user.
Click here for the guide: Award Tracking Report Quick Reference Guide Updated 8/4/2009
For the Award Tracking Report template (Excel File), click here: Award Tracking Report Template

4. Competition Manager's Quick Reference Guide
This Quick Reference Guide provides Competition Managers with instructions for creating and managing Competitions in Grants Online.
Click here for the guide: Grants Online Competition Managers Quick Reference Guide

5. Renegotiate Quick Reference Guide
Many questions have been asked on renegotiations and to provide further guidance, a quick reference guide has been created.

Click here for the guide: Renegotiate Quick Reference Guide

6. Requestor and Request Authorizing Official Quick Reference Guide
This Quick Reference Guide provides instructions on how to review and approve the Procurement Request and Commitment of Funds.
Click here for the guide: Requestor and Request Authorizing Official Quick Reference Guide

7. SAC Quick Reference Guide
For guidance on how to edit and add a SAC, click here:
SAC Quick Reference Guide

8. Partial Funding Processing Guidance
For Sample Language for the Partial Funding Memo click here:
Partial Funding Memo Samples
For a Quick Screen-Shot presentation of the Partial Funding Process click here:
Screen Shots - Partial Funding Process

9. Performance Progress Reports Quick Reference Guide for Federal Program Officers and Project Technical Monitors (Optional Reviewers)

This Quick Reference Guide provides Federal Program Officers and Technical Monitors with instructions for completing a Performance Progress Report in Grants Online.
Click here for the guide: Grants Online Performance Progress Reports Quick Reference Guide

10. Award Action Request Guidance
This link provides specific guidance for each available Award Action Request in Grants Online.
Click here for the guidance document: Award Action Request Guidance

11. Explanation of Grants Online Roles
For an explanation of the differences in Grants Online functionality between Certified FPOs and Program Office Staff /Uncertified FPOs, click here:
Program Office Staff/Uncertifed FPO Quick Reference Guide
For an overview of ALL Grants Online roles click here:
Grants Online User Role Spreadsheet

12. Guidance for FFO/Synopsis/Standalone FRN Processing
Click here for the guidance document: FFO Help

13. ASAP Enrollment Guidance
This link provides step-by-step guidance for ASAP enrollment for new grantees.
Click here for the guidance document: ASAP Enrollment and Certification

14. Approver's Quick Reference Guide
This link provides a brief guidance document for those who only need to approve documents in Grants Online such as Procurement Requests (Budget Memos), NEPA Documents, or FFOs.
Click here for the guidance document: Approver's Quick Reference Guide

15. Review Event Quick Reference Guides
These links provide guidance documents for creating and conducting Review Events in Grants Online
Click here for the guidance document on CREATING Review Events:
Grants Online Guidance - Creating a Review Event
Click here for the guidance document on MANAGING Review Events:
Grants Online Guidance - Conducting a Review Event
Click here for the guidance document for Application MERIT and PANEL REVIEWERS:
Grants Online Guidance - Conducting an Application Review

16. Amending a RFA/FFO Quick Reference Guide
This link provides a guidance document for making updates to a FFO or Non-Competitive RFA that has been posted to Grants.gov.
Click here for the guidance document: Grants Online Guidance - Amending Published RFA/FFO

17. Data Sharing Policy
This link provides guidance on NOAA's Data Sharing Policy for Grants and Cooperative Agreements:
Click here for the Data Sharing Policy document

18. NEPA Information
This link provides information on NOAA's NEPA Policy as presented at the 2009 Grants Management Division Workshop:
Click here for the NEPA Presentation from 2009

This link provides information on NOAA's NEPA Policy as presented at the 2014 Brown Bag Presentation by Jay Nunenkamp:
Click here for the NEPA Presentation from 2014

19. ACCS Corrections
This link provides guidance on making corrections to ACCS Lines after the award has been obligated and accepted:
Click here for the ACCS Correction Guidance Document

20. Place of Performance Guidance
This link provides guidance on entering the Place of Perfomance code on the Application Details page:
Click here for the Place of Performance code Guidance Document


Training Schedule

General training for New Federal Program Officers is normally held 3-4 times per year. The NEXT class for FY 2014 is scheduled for August 4-6, 2014 (Monday-Wednesday) in Germantown, MD.

Program Office users interested in training should contact their GMAC representatives to register.

To download the latest Student Training Package class click here. This training package is from the Feb 2014 class. (File size is 31.2M and contains 144 pages. It is configured for double-sided printing.)

Schedule for FY 2014:
(This schedule is subject to change based on Grants Online workload in FY 2014.)

  • Q1 - November 18-20, 2013 - COMPLETE
  • Q2 - February 10-12, 2014 - COMPLETE
  • Q3 - May 5-7, 2014 - CANCELED
  • Q4 - August 4-6, 2014

View the May 29, 2012 CBS Interface - FPO Training Webinar on demand.

Download the accompanying document

Use the toolbar buttons on the video player to:
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  • Navigate between videos in the 6 part playlist



Link to NOAA Homepage Link to DOC Homepage

National Oceanic & Atmospheric Administration (NOAA)
U.S. Department of Commerce
Last Updated: 
March 19, 2014 9:40 AM
http://www.noaa.gov