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Federal Program Office Training Resources

1. Process Maps
The following are the process maps for Grants Online. These maps will assist users in following the workflow process in Grants Online.

Competitive Workflow
 (COMP)
Universal Workflow  (UNI)
Renegotiation Workflow  (RN)
Grants Management Workflow  (GMD)
Performance Progress Report and Federal Financial Report Workflow  (PPR & FFR)
Award and Post Award Workflow  (AAR, OPCR & ERA)
Procurement Request Workflow  (PR)
AAR-1 and Screen Prints - Grantees  (AAR-1)
Declined Award Workflow  (DA)

2. Federal Program Office User Manuals
These "How-to" manuals show the step-by-step essentials of using the system. Each manual is in Adobe Acrobat (*.pdf) file format.

System Navigation (Updated August 2015)
Universal RFA Creation (Updated October 2015)

Universal Application Processing (Updated February 2017)
Competitive RFA Creation (Updated October 2015)
Competitive Application Processing (Updated February 2017)
Post Award Processing (Updated May 2005)

NOTE: The Federal Program Office User Manuals were recently updated. However, for the most current information please refer to the Process Maps.

3. Award Tracking Report Quick Reference Guide/Award Tracking Report Template
The Award Tracking Report Quick Reference Guide provides guidance and instructions on how to generate the Award Tracking Report. Furthermore, the guide provides definitions to the Award Tracking Report columns to provide a clearer understanding to the end user.
Click here for the guide: Award Tracking Report Quick Reference Guide Updated 8/4/2009

For the Award Tracking Report template (Excel File), click here: Award Tracking Report Template

For the Award Action Status Chart, click here: Award Action Status Chart

4. Competition Manager's Quick Reference Guide
This Quick Reference Guide provides Competition Managers with instructions for creating and managing Competitions in Grants Online.
Click here for the guide: Grants Online Competition Managers Quick Reference Guide

5. Renegotiate Quick Reference Guide
Many questions have been asked on renegotiations and to provide further guidance, a quick reference guide has been created.

Click here for the guide: Renegotiate Quick Reference Guide

6. Requestor and Request Authorizing Official Quick Reference Guide
This Quick Reference Guide provides instructions on how to review and approve the Procurement Request and Commitment of Funds.
Click here for the guide: Requestor and Request Authorizing Official Quick Reference Guide

7. SAC Quick Reference Guide
For guidance on how to edit and add a SAC, click here: SAC Quick Reference Guide

8. Partial Funding Processing Guidance
For Sample Language for the Partial Funding Memo click here: Partial Funding Memo Samples

For a Quick Screen-Shot presentation of the Partial Funding Process click here: Screen Shots - Partial Funding Process

9. Performance Progress Reports Quick Reference Guide for Federal Program Officers and Project Technical Monitors (Optional Reviewers)

This Quick Reference Guide provides Federal Program Officers and Technical Monitors with instructions for completing a Performance Progress Report in Grants Online.
Click here for the guide: Grants Online Performance Progress Reports Quick Reference Guide

10. Award Action Request Guidance
** NEW ** This link provides UPDATED Award Action Request guidance to correspond with the changes inacted in 2 CFR Part 200. The Grants Online system has not yet been updated to incorporate all of the listed changes. The updates have been scheduled for a system release late this year.
Click here for the NEW guidance document: NEW Award Action Request Guidance

This link provides guidance for each Award Action Request currently available in Grants Online. This guidance was written prior to 2 CFR Part 200.
Click here for the guidance document: Award Action Request Guidance

11. Explanation of Grants Online Roles
For an overview of Grants Online roles click here: Grants Online User Role (Federal & Recipients) Spreadsheet

For an explanation of Grants Online Roles and the differences betweeen Certified FPOs and Uncertified FPOs / Program Office Staff, click here: Certified FPOs and Uncertified FPOs / Program Office Staff Spreadsheet

12. Guidance for FFO/Synopsis/Standalone FRN Processing
Click here for the guidance document: FFO Help

13. Organization Profile Change Requests and ASAP Enrollment Guidance
This link provides an explanation of the "One DUNS" policy along with step-by-step guidance for ASAP enrollment and other Organization Profile Change Requests.
Click here for the guidance document: Organization Profile Change Requests and ASAP Enrollment

14. Approver's Quick Reference Guide
This link provides a brief guidance document for those who only need to approve documents in Grants Online such as Procurement Requests (Budget Memos), NEPA Documents, or FFOs.
Click here for the guidance document: Approver's Quick Reference Guide

15. Review Event Guidance
These links provide guidance documents for creating and conducting Review Events in Grants Online
Click here for the guidance document on CREATING Review Events: Create a Review Event (Updated March 2016)

Click here for the guidance document on MANAGING Review Events: Conduct a Review Event (Updated March 2016)

Click here for the guidance document for Application MERIT and PANEL REVIEWERS: Conduct an Application Review

16. Amending a RFA/FFO Quick Reference Guide
This link provides a guidance document for making updates to a FFO or Non-Competitive RFA that has been posted to Grants.gov.
Click here for the guidance document: Grants Online Guidance - Amending Published RFA/FFO

17. Data Sharing Policy
This link provides guidance on NOAA's Data Sharing Policy for Grants and Cooperative Agreements:
Click here for the guidance document: Data Sharing Policy document

18. NEPA Information
This link provides guidance for the National Environmental Policy Act (NEPA):
Click here for the guidance document: NEPA Guidance for NOAA, EDA and NTIA

19. ACCS Corrections
This link provides guidance on making corrections to ACCS Lines after the award has been obligated and accepted:
Click here for the guidance document: ACCS Correction Guidance Document

20. Place of Performance Guidance
This link provides guidance on entering the Place of Performance code on the Application Details page:
Click here for the guidance document: Place of Performance code Guidance Document

21. Reminder Notifications for Progress Reports, Financial Reports, and Special Award Conditions in Grants Online
For a quick overview of all report notifications (Advance and Delinquent) see the following spreadsheet:
Grants Online Notification Chart

22. ASAP TAS/BETC Guide
This link provides specifics on the ASAP TAS/BETC updates as presented at the February 2015 Webinar:
ASAP TAS/BETC Training

23. CESU Guidance Document
This link provides specific guidance on how NOAA can issue awards for CESU partnerships, including eligibility criteria that must be met, roles and responsibilities involved, and steps for establishing awards.
CESU Guidance Document


Training Schedule

General training for New Federal Program Officers is normally held 3-4 times per year. All Bureaus are welcome to attend, however the class is currently conducted using the NOAA business process. The NEXT class is scheduled for May 2017.

Program Office users interested in training should contact their GMAC or Bureau representatives to register.

Training Materials:

NOAA: To download the most recent New FPO Student Training Package click here. This training package was updated for the February 2017 class. (File size is approximately 9M and contains 139 pages. It is configured for double-sided printing.)

EDA: To download the most recent EDA Project Officer Grants Online Training Package click here. (File size is approximately 7.8M and contains 118 pages. It is configured for double-sided printing.)

Census: To download the most recent Census Grants Online Training Package click here. (File size is approximately 7.8M and contains 99 pages. It is configured for double-sided printing.)

Process Diagrams (Inter-Bureau Cross Reference): The New FPO Training Manuals (and the process diagrams) for NOAA, EDA and Census were not developed concurrently. In addition, NOAA updates its FPO Training Manual quarterly. To view the most up-to-date information, reference the process diagrams at the top of this page. As an alternative, to access a copy of the process diagrams' Inter-Bureau Cross Reference document, click here.

Grants Management: To download the most recent Grants Specialists and Grants Officers Training Package click here. (File size is approximately 2.5M and contains 24 pages. It is configured for double-sided printing.)

Schedule for FY 2017:
(This schedule is subject to change based on Grants Online workload in FY 2017.)

  • Q1 - November 7-8 All Bureaus / November 9-10 EDA Only - COMPLETED
  • Q2 - February 6-7 All Bureaus / February 8-9 EDA Only - COMPLETED
  • Q3 - May 8-9 All Bureaus / May 10-11 EDA Only
  • Q4 - August 7-8 All Bureaus / August 9-10 EDA Only

View the May 29, 2012 CBS Interface - FPO Training Webinar on demand.

Download the accompanying document

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Link to NOAA Homepage Link to DOC Homepage

National Oceanic & Atmospheric Administration (NOAA)
U.S. Department of Commerce
Last Updated: 
April 12, 2017 4:45 PM
http://www.noaa.gov