Effective August 1, 2012 new business rules for Summary Level Transfers (SLTs) will require approval at the Line/Staff Office headquarters levels for all SLTs and additional levels of approvals based on dollar thresholds and/or program transfer.
SLT General Information
SLT Submission Package Guidance
All SLT requests MUST be submitted to firstname.lastname@example.org. SLT's submitted will NOT be posted by Finance unless they are submitted via email. The email to email@example.com MUST include the following supporting documentation. If any of the required supporting documentation is not included the entire SLT batch will be disapproved.
Signed Approval Form (click here to access the Approval Form)
Signed SLT Certification Form (STDG102).
A clear and concise reason for the SLT which references the supporting documentation provided and includes a statement explaining why the correction could not be processed using other methods.
NOAA Business Violations & Error report (STDGERR).
If a Business Rule Violation occurs, the report must be accompanied with a written justification referencing the specific rule being violated along with the exact exception that applies.
Adequate supporting documentation consisting of budget reports and/or any other documentation (i.e., invoices, contracts, etc.) that provides sufficient justification for the SLT. This documentation should be available for audit by internal and external auditors when necessary.
Reimbursable Waiver if applicable.
Click here to view a sample SLT package. This is an example of the documentation that is required to submit an SLT to Finance for processing.
Commerce Business System (CBS) SLT Entry Instructions
Two methods exist for users to submit SLT transactions in the Commerce Business System (CBS). User access and the nature of the transactions determine which method is appropriate.
No matter which method is used, the Finance Office will perform the final posting. Finance will check that no business rules have been violated. Upon approval, the SLT is posted to the trial table within CBS and is normally available in the Data Warehouse the next business day. Any questions on the SLT process should be directed to firstname.lastname@example.org.
Entry via STDG005 Screen
For those users who have access to the STDG005 Two Side Transfer Entry Screen, they should enter their transactions on that screen. Once they have verified that the data passes all applicable edits, they should request that Finance post the batch. Finance will review the batch, and if appropriate, post it. If a batch is disapproved, the user can amend the batch and re-submit it for posting.
The following documentation is available in Adobe Acrobat format for viewing online or printing:
Click here for the Abbreviated Instructions To Enter Summary Level Transfers
Entry via STDG022 Screen (Spreadsheet Interface)
Once users have interfaced the SLT data and verified that it passes system edits and the appropriate NOAA Business Rules, they should request Finance to post the batch. Finance will review the batch, and as appropriate, post it. If a batch is disapproved, the user can amend the batch and re-submit it for posting.
The STDG022 - Summary Level Transfer Interface screen allows a pre-described spreadsheet file saved as a comma delimited (i.e., .csv) file to be loaded and processed. The comma delimited file consists of three parts: a header record, detail records, and a trailer record.
Click here for the Abbreviated Instructions for the SLT Interface Process
Click here for the Comma Delimited File Layout
To download sample spreadsheets in Excel (.xls):
Click here to download a small sample spreadsheet
Click here to download a large sample spreadsheet
CBS Detail Labor Adjustments & Summary Level Transfers User Guide – this document is under construction