COMMERCE/DEPT – 6

System name:

Visitor Logs and Permits for Facilities Under Department Control--COMMERCE/DEPT-6.

System location:

National Bureau of Standards: Security Office, Administration Building, Washington, DC 20234; and Physical Security Office, Radio Building, NBS, Boulder, Colorado 80302.

Categories of individuals covered by the system:

Non-Federal visitors, Federal personnel entering facilities after duty hours, and employees seeking parking and firearm permits.

Categories of records in the system:

Name, address, place of birth, citizenship, physical characteristics, type and number of firearms and amount of ammunition, purpose of visit, affiliation, time in and time out, license numbers, and records of violations.

Authority for maintenance of the system:

5 U.S.C. 301; 44 U.S.C. 3101.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

See routine use paragraphs 1-5 and 8-13 of Prefatory Statement.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Filed alphabetically by name, or date and time.

Retrievability:

By name and/or employee or social security number.

Safeguards:

Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.

Retention and disposal:

Retained on site for five years, then disposed of in accordance with unit's Record Control Schedule.

System manager(s) and address:

Security Officer, National Bureau of Standards, Washington, DC 20234.

Notification procedure:

Information may be obtained from Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requesters should provide name and address, date of visit or type of permit, as appropriate, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.

Record access procedures:

Requests from individuals should be addressed to: Same address as stated in the Notification section above.

Contesting record procedures:

The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.

Record source categories:

Subject individual, those authorized by the individual to furnish information, and employers.