COMMERCE/DEPT-20

System name:

Biographical Files--COMMERCE/DEPT-20.

System location:

The information in this system may be duplicated in other Privacy Act systems of the Commerce Department, in the systems maintained by the Office of Personnel Management, or in the immediate office of the individual to whom the biographical record pertains. For assistance in this regard, contact the Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.

Categories of individuals covered by the system:

Present and former Department personnel, and members of advisory committees.

Categories of records in the system:

Biographical information which typically includes date and place of birth; education; military service; present position; employment history; field of research; publications; inventions and patents; awards and honors; memberships and affiliations; present and past residences; telephone number; names, ages, and addresses of family members; hobbies and outside interests; and photograph of individual.

Authority for maintenance of the system:

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

Distributed to the press, other government agencies, and the general public for use in connection with written articles, oral interviews, speaking engagements, retirement and obituary notices, and other purposes of public information.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Paper records in file folders or notebooks.

Retrievability:

By name alphabetically or by position or work unit.

Safeguards:

Records are located in locked metal file cabinets or locked rooms during non-business hours.

Retention and disposal:

Records retention and disposal is in accord with each operating unit's Records Control Schedule.

System manager(s) and address:

For records at location a.: Information Assistant, Office of Communications.

For records at location b.: Director of Personnel, U.S. Department of Commerce.

For records at location c.: Director, Bureau of the Census.

For records at location d.: Director, Office of Public Affairs, International Trade Administration.

For records at location e.: Director, Office of Public Affairs, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.

For records at location f.: Chief, Public Information Division, National Bureau of Standards. For records at location g.: Chief, Program Information Office, National Bureau of Standards.

For records at location h.: Executive Director, National Advisory Committee on Oceans and Atmosphere. For records at location

i.: Director, Office of Public Affairs, National Oceanic and Atmospheric Administration. For records at location j.: Information Officer, Minority Business Development Agency.

For records at location k.: Director, Office of Information Services, Patent and Trademark Office.

For records at location l.: Special Assistant to the Assistant Secretary for Productivity, Technology, and Innovation, Office of Productivity, Technology, and Innovation, U.S. Department of Commerce.

For records at location m.: Director of Congressional and Public Affairs, National Telecommunications and Information Administration.

For each system manager, use same address as shown in applicable System Location section above.

Notification procedure:

For records at locations a. b. h., and for Office of the Secretary records at location l. Information may be obtained from: Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.

For records at the locations listed below, information may be obtained from the individual designated. Use same address for each as shown in appropriate System Location section above.

c.: Associate Director for Administration, Bureau of the Census.

d.: Privacy Act Officer, Office of Management and Systems, International Trade Administration, Room 3102, U.S. Department of Commerce, Washington, DC 20230.

e.: Director, Office of Public Affairs, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.

f. and g. and NBS records at location l. Deputy Director of Administration, National Bureau of Standards.

k.: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration.

l.: Privacy Officer, Office of Chief Counsel, Minority Business Development Agency.

m.: and PTA-TM records at location l. Assistant Commissioner for Administration, Patent and Trademark Office.

n: Privacy Officer, National Telecommunications and Information Administration. For NTIS records at location l. Assistant Director for Administration, National Technical Information Service, Sills Building, Springfield, Virginia 22161.

BEA records are included in locations a. and b. above.

Record access procedures:

Requests from individuals should be addressed to: Same address of the desired location as stated in the Notification section above.

Contesting record procedures:

The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address for desired location.

Record source categories:

All locations, subject individuals. Also, for records at locations b. and f, the individual's Official Personnel File; for records at location i. supervisors of subject individuals; for records at locations h. and i., personnel offices; and for records at locations f., g., and l., other sources such as news releases, articles and publications relating to the subject individual.