System name:

Accounts Receivable--COMMERCE/DEPT-2.

System location:

Categories of individuals covered by the system:

All Commerce Department employees and certain other persons as categorized by organizational component above.

Categories of records in the system:

Debtors owing money to organizational components identified in a through g above, including employees, former employees, business firms, the general public, and institutions.

Categories of records in the system:

Name and address; amount owed; service to which the amount is owed; overpayment or other accounting therefor; and invoice number, if any.

Authority for maintenance of the system:

5 U.S.C. 5701-09; 31 U.S.C. 951-953, 4 CFR 102.4, FPMR 101-7; Treasury Fiscal Requirements Manual.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:


Both manual and machine-readable.


By name, and invoice number as appropriate.


Physical security, handling by authorized personnel only.

Retention and disposal:

Retained until payment is received and account is audited, then disposed of in accordance with Records Control Schedule.

System manager(s) and address:

Record access procedures:

Requests from individuals should be addressed to: Same address as stated in the Notification procedure section above.

Contesting record procedures:

The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Same address as stated in the Notification procedure section above.

Record source categories:

Subject individual, those authorized by the individual to furnish information, contracting officer as appropriate, accounting records.