COMMERCE/DEPT-18

System name:

Employees Personnel Files Not Covered By Notices of Other Agencies-COMMERCE/DEPT-18.

System location:

Categories of individuals covered by the system:

Current and former employees.

Categories of records in the system:

All personnel records in the Department which are subject to the Privacy Act but are not covered in the notices of systems of records published by other agencies with influence upon personnel management in the Department such as the Office of Personnel Management, Merit System Protection Board, Equal Employment Opportunity Commission, Department of State or Department of Labor. The records of this system may include, but are not limited to Employee Development; Incentive Awards; Employee Relations; Grievance Records; Medical; Work-related Injury or Illness Claims; Grievance Records; Medical; Career Management Program Ship Personnel; Employee Overseas Assignment; Minority Group Statistics Program, Work Performance and Appraisal Records; including supervisory records which have been disclosed; Re- employment and Priority Placement Program; Executive Assignments and Merit Pay Actions; Merit Assignment Programs; Retirements; Within- Grade Denials (Reconsideration File); and Automated Employee Information System.

Authority for maintenance of the system:

5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C. 4101 et seq., 5 U.SC. 1302, 3302, E.O. 10577, 3 CFR 1954-1958 Comp. p. 218, E.O. 12107, 3 CFR 1978 Comp. p264; and Federal Personnel Manual and related directives of the agencies cited above.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to ``consumer reporting agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f), and the Federal Claims Collection Act of 1968 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Manual and machine-readable.

Retrievability:

Filed by name and/or social security number.

Safeguards:

Records are located in lockable metal file cabinets or in secured rooms or secured premises with access limited to those whose official duties require access.

Retention and disposal:

Retained according to Unit's Records Control Schedule.

System manager(s) and address:

For records at location a: Director, Office of Personnel, Room 5001, U.S. Department of Commerce, Washington, DC 20230;

For records at location b: Director, Office of Personnel Operations, Room 5008, U.S. Department of Commerce, Washington, DC 20230;

For records at location c: Chief of Personnel, Bureau of the Census, Federal Building 3, Room 3260, Washington, DC 20233;

For records at location d: Director, Office of Personnel, International Trade Administration, U.S. Department of Commerce, Room 3512, Washington, DC 20230;

For records at location e: Chief, Personnel Division, National Bureau of Standards, Administration Building, Room A123, Gaithersburg, Maryland 20899;

For records at location f: Chief, Personnel Division, WSC5, National Oceanic and Atmospheric Administration, NBOC2, Rockville, Maryland 20852, and the Director of the particular Administrative Support Center listed above;

For records at location g: Personnel Officer, U.S. Patent and Trademark Office, U.S. Department of Commerce, Room 9C06, Crystal Plaza 2, Arlington, Virginia 22202;

For records at location h: Personnel Management Division, Economic Development Administration, Room 7089, Washington, DC 20230; and

For records at location i: Employee's supervisor(s).

Notification procedure:

For BEA records at locations a. and b., information may be obtained from: Chief, Management and Organization Branch, BEA, Tower Building, 1401 K Street, NW, Washington, DC 20230;

For NTIA records at locations a. and b., information may be obtained from: Privacy Officer, NTIA, U.S. Department of Commerce, Washington, DC 20504;

For NTIS records at locations a. and b., information may be obtained from: Privacy Officer, NTIA, U.S. Department of Commerce, Washington, DC 20230;

For MBDA records at locations a. and b. information may be obtained from: Privacy Officer, Office of Chief Counsel, MBDA, U.S. Department of Commerce, Washington, DC 20230;

For USTTA records at locations a. and b., information may be obtained from: Director, Office of Administration, USTTA, U.S. Department of Commerce, Washington, DC 20230;

For all other records at locations a. and b., information may be obtained from Chief, Information Management Division, Office of Information Resources Management, U.S. Department of Commerce, Washington, DC 20230;

For records at location c., information may be obtained from Associate Director for Management Services, Bureau of the Census, Federal Building 3, Washington, DC 20233;

For records at location d., information may be obtained from: Privacy Act Officer, Office of Management and Systems, International Trade Administration, Room 4001B, U.S. Department of Commerce, Washington, DC 20230.

For records at location e., information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Gaithersburg, Maryland 20899.

For records at location f., information may be obtained from: Director, Administrative and Technical Services, National Oceanic and Atmospheric Administration, Room 4213, Herbert C. Hoover Building, 14th and Constitution Avenue, NW, Washington, DC 20230.

For records at location g., information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231.

For records at location h., information may be obtained from: Personnel Management Division, Economic Development Administration, Room 7089, U.S. Department of Commerce, Washington, DC 20230; and

For records at location i., information may be obtained from: Privacy Officer for employee's unit. Requester should provide name, social security number, and time or organization unit of employment pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.

Record access procedures:

Request from individuals should be addressed to: Same address as stated in the Notification section above.

Contesting record procedures:

The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.

Record source categories:

Subject individual and those authorized by the individual to furnish information; others involved in references of the individual; physicians; enployee's supervisor; for grievance records information is also provided by the testimony of witnesses, by agency officials, and from related correspondence from organizations or persons.