COMMERCE/DEPT-11

System name:

Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees.

System location:

Office of the Secretary, Room 5716, U.S. Department of Commerce, Washington, DC 20230.

Categories of individuals covered by the system:

Individuals recommended for membership on advisory committees, current members and former members of advisory committees.

Categories of records in the system:

Resume information: Name, home address, business address, educational and employment histories, awards and honors received, age, date of birth, and other biographical information; records of appointment, expiration of the appointment, and correspondence including letters of recommendation

Authority for maintenance of the system:

5 U.S.C. 301, Pub.L. 92-463.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

See general routine uses 1, 2, 3, 5, and 9 of the Prefatory statement.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Paper hard copy, diskettes for use on word processing equipment.

Retrievability:

Data is filed by committee. An alphabetical card file index of candidates, members, and former members' names is used to retrieve data. This index is also on diskette to retrieve information on word processing equipment.

Safeguards:

Records are located in a locked office. Paper records and diskettes are in locked file cabinets. Access to data on the word processor is by password.

Retention and disposal:

Records will be maintained indefinitely.

System manager(s) and address:

Confidential Assistant, Office of the Secretary, Room 5716, U.S. Department of Commerce, Washington, DC 20230.

Notification procedure:

Information may be obtained from: Director, Office of Organization and Management Systems, O/S, U.S. Department of Commerce, Washington, DC 20230. Requestor should provide name and address, pursuant to the Department's rules which appear in 15 CFR part 4b.

Record access procedures:

Requests from individuals should be addressed to: The address listed in the notification section above.

Contesting record procedures:

The Department's rules for access, for contesting contents, and appealing initial determinations by the individual appear in 15 CFR part 4b. Use the address given in the notification section above.

Record source categories:

Individual candidate or member, persons recommending candidates and those authorized by the individual to provide information.