The Logistics Management Branch (LMB) is
responsible for copier management for NOAA offices in the Washington,
D.C. Metropolitan Area. Copiers are defined as copying/duplicating
equipment that make paper copies directly without requiring the
creation of an intermediate master for each original. (NOTE:
This includes copying equipment whose features are combined with all
new technology, i.e., fax, scanners, network/internet accessability,
etc.)
The number of copies on an
office copier shall not exceed 500 copies of any one page or a total of
5,000 units (pages x copies) in the aggregate. Copying requirements
that exceed these limits must be produced in the
NOAA
Duplicating Plant, or through the LMB.
NOAA
Copy Manager
The NOAA Copy Manager has
the authority to approve/disapprove requests for copiers. To obtain any
copying/duplicating equipment, the following procedure should be
followed:
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The requesting office shall contact the NOAA Copy Manager to
discuss their copier requirements. |
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The Copy Manager will then determine if there is another
copier within the vicinity that can be shared. If not, a list
consisting of three vendor corporations, vendor representatives, and
their phone numbers will be sent to the requesting office. The
requesting office should contact each vendor for a demonstration of
similar equipment and a cost proposal. |
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When the selection is made, the following
shall be prepared and fowarded to the Copier Manager: |
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a memorandum of justification statement (reference
NOAA Administrative Order 206-6, Copying
Equipment)
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a Procurement Request, CD-435; |
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a cost comparison chart of similar equipment compiled from
the proposals of three (3) vendors; and |
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a copy of all documentation received from these vendors used
in the cost comparison. |
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