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Business Cards

The Logistics Division has approval to order business cards using appropriated funds. A contract has been established with the Government Printing Office (GPO) for this purpose.

You may place orders immediately by completing the NOAA Business Card Order Form and faxing it to (301) 713-2303 or mailing it to:

Logistics Management Branch
Room 8651, OFA5712, SSMC4
1305 East-West Hwy.
Silver Spring, MD 20910-3282

This form allows you to choose either 250 or 500 cards from one of two formats (CARD A and CARD B) printed in 2-color ink.

If your office places multiple orders for business cards and uses the same appropriation number, and orders the same quantities for all orders placed, you can realize a substantial savings of $7.50 per individual order.

Orders will normally be completed within five (5) workdays after receipt by the printer. Allow additional time for shipping.

All forms submitted must be typed and bear the signature of the Senior Executive Service (SES) Director, or designee within a NOAA Line, Staff or Program office. This individual will serve as approving official for those NOAA employees within his/her organization authorized to use this program. To qualify for this program, employees should have a real and frequent need for the use of a business card during the course of transacting business on the behalf of NOAA.

NOAA Policy and Procedures for Purchase of Business Cards

Authority:

The Justice Department has ruled that government agencies may use appropriated funds to purchase business (calling) cards. The Chief Financial Officer/Assistant Secretary for Administration, Department of Commerce, has issued supplemental guidelines which supports this change in policy.

NOAA Policy:

Appropriated funds may be used for the purchase of business cards (which must be used solely for conducting NOAA related business) under the following conditions:

1.	A Senior Executive Service (SES) Director; or designee, within a NOAA Line, Staff or Program office serves as approving official for those NOAA employees within his/her organization authorized to use this program (employees, during the course of transacting business on the behalf of NOAA, should have a real and frequent need for the use of a business card);
2.	Business cards will be procured solely through the Logistics Division, Logistics Management Branch, to ensure conformity with required the September 2004 Department of Commerce Publishing and Printing Management Manual, Chapter 4. 108 Business Cards (http://home.commerce.gov/oas/Publishing&Printingmanual_9-04.pdf) and best pricing using organization/task numbers furnished by the ordering Line/Staff/Program Office; and
3.	For offices with bargaining unit employees, labor relations obligations must be fulfilled prior to implementation .

Procedures:

All forms must be typed and submitted to FSD, OFA721. FSD will require a completed NOAA Business Card Order Form. This form is available for download in Portable Document Format (PDF) and hard copies of the form are also available from FSD. The form will be initiated by an SES official (or designee) requesting business cards for employees in their organization and should contain the following information:

1.	Style (mandated formats -- Card A or B) to be used by NOAA Employees;
2.	Quantity (250 or 500) --Take into consideration potential moves, reorganizations, or other factors which may impact the number ordered;
3.	An area for the employee to indicate his/her name, title, phone and fax number, E-mail/Internet and street address as they are to appear on the printed cards; The maximum number of spaces allowed are also indicated for each line of information;
4.	The accounting (organization and task) numbers must be identified within each Line/Staff/Program office;
5.	Each form will contain a signature block for the approving official; and
6.	A "ship to" address.

Upon receipt of business cards, the requester should immediately review the cards for accuracy of format, correctness of information requested, and verify the correct quantity. Please report any problems or changes to your original requirements to the Logistics Management Branch.

UPON SEPARATION FROM NOAA ALL BUSINESS CARDS MUST BE DESTROYED.

For further information, contact Diana.M.Cleaver (extension 182), Rita.E.Argueta (extension 128), or Susan.Bloomer (extension 149).

Business Cards

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